IT Policy Development Policy

Please note that this policy has not yet been revised or converted to the new format .

1.  Preamble

This policy details the requirements for the development of any policy framework related to the application and usage of information technology for the University as a whole and also those internal to the Information Technology Services Division.

2.  Purpose

To ensure consistent and effective policy and procedure development for Information Technology related issues affecting all areas of the University and conformity with the University-wide IT Strategic Plan.

3.  Policy Status

University-wide policy.

4.  Responsible Officer

Executive Director, Information Technology Services.

5.  Approving Body

UNITAC

6.  Definitions

7.  Policy Scope

The scope of this policy includes the formulation of all policy relevant to and consistent with the provision of information technology related services for the University as a whole, but in some instances, specifically related to the internal operations of the ITS Division.

8.  Policy

8.1 All policies and procedures related to Information Technology shall be formulated and prepared in accordance with this document and as described in the "Procedures for IT Policy Development" (Attachment 8.14), using the "Template for an IT Policy" (Attachment 8.15) and the "Template for Procedures for IT Policies" (Attachment 8.16).

8.2 The policy document shall include Definitions that set out the definition of terms used in the policy for the purpose of the document and those terms shall begin with capitals throughout the policy document.

8.3 The Approving Body for policies that are university-wide shall be UNITAC.

8.4 The Approving Body for all internal ITS policies shall be the Executive Director, Information Technology Services.

8.5 There shall be only one source of reference for all approved policies that will be published on the Monash University Staff Intranet.

 8.6 Copies of the latest approved versions of all policies, in the format of a paper master copy signed by the Approving Body, will be held by the central record management office of the University.

8.7 Each policy shall be reviewed for any necessary amendment no later than one year after its formulation or after the last review.

8.8 Policies considered obsolete shall be referred to the Executive Director, ITS, for consideration for deletion. A recommendation will be forwarded to UNITAC for final ratification.

8.9 The Policy Officer shall be responsible for advising appropriate staff of amendments to policy, and for publishing of approved policy on the web.

8.10 Procedures and templates are subordinate to policies, and shall be listed as attachments to the policy and kept in separate documents that are referred to by title in the governing policy.

8.11 Each Policy shall contain an amendment history including an entry for the first issue.

8.12 Amendments to procedures may be approved by the Executive Director, ITS.

8.13 Where policies are relevant to or may impact on another University or ITS policy, cross reference shall be made to ensure consistency.

Amendment History

Attachments

8.14  Procedures for IT Policy Development (rtf 150kb)

8.15  Template for an IT Policy (rtf 54kb)

8.16  Template for Procedures for IT Policies (rtf 28kb)