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Monash University Policy Bank

Freedom of Information Policy

Purpose

To enable the University comply fully with the Victorian Freedom of Information Act 1982.

Scope

All campuses in Victoria, Australia.
Any person wishing to make a request for a document under the Act (a partnership, company or other organisation cannot make an FOI request).

Policy Statement

Monash University is a prescribed authority (or "agency") under the Victorian Freedom of Information Act 1982.  This Act extends to the community the right to access information from prescribed authorities.  The "information" sought by an applicant under the Act must be in document form and must be in the possession of the agency.

Applicants have the right to request any document which is in the possession of the University, but access is subject to any possible exemptions permitted by the Act.

A person does not have the right to obtain under the Act publications which are sold by the University, documents which are held by the Public Record Office of Victoria or documents that are readily available to the public.

There is no requirement for the University to create in response to an FOI request a document listing additional information, or to explain documents.

Supporting procedures

Freedom of Information Procedures

Supporting guidelines

Responsibility for implementation

Director, Executive Services
Freedom of Information Officer

Status

Revised

Key Stakeholders

Director, Executive Services
University Solicitor's Office

Approval body

Name: Vice-President (Administration)
Meeting: n/a
Date: 07-May-2012
Agenda item: n/a

Endorsement body

Name: Director, Executive Services
Meeting: n/a
Date: 30-April-2012
Agenda item: n/a

Definitions

Agency: a department, council or a prescribed authority

Prescribed Authority: a body corporate established for a public purpose by, or in accordance with, the provisions of an Act (the part of the definition relevant to the University)

Document: a book, map, plan, graph, drawing, photograph, a label, marking or other writing, a disc, tape, sound track, a film, as well as anything marked with words, figures, letters or symbols which have meaning. Information held on computer disk or in a data base falls within the definition of a document.

Related legislation

Freedom of Information Act 1982
Freedom of Information Regulations 1998 
Public Records Act 1973

Related policies

Conduct and Compliance Procedure - Privacy
Privacy of Student Records Policy
Recordkeeping: Retention and Disposal of University Records Policy

Related documents

Electronic Mail Recordkeeping Protocol 

Date Effective

07-May-2012

Review Date

07-May-2015

Owner

Director, Executive Services

Author

Freedom of Information Officer

Content Enquiries

policy-execserv@adm.monash.edu

University Policy Use

Version Number: 1.0

Contact: adm-PolicyBank@monash.edu

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