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Vendor Payments – Vendor Details Procedures (Australia only)

Parent Policy

Vendor Payments Policy (Australia Only)

Definition of terms

Vendor: A company or individual being remunerated for supplying goods or services to the university.

Creating a Vendor

Check that the vendor does not already exist in SAP by performing a name search using transaction XK03.

Responsibility

Requesting Officer

Complete SAP transaction ZF5N. If the vendor is to be paid via EFT, forward a copy of the source document showing the vendors bank details to Purchasing Support. An Australian vendor must have an ABN.

Responsibility

Requesting Officer

Make a decision as to whether, or not, the vendor should be a contractor vendor or a general vendor. Continue with the vendor creation along the path of the decision taken. Refer to the following website for information http://www.adm.monash.edu.au/workplace-policy/other-appointments/contractors/

Responsibility

Requesting Officer

Using SAP transaction ZF5Q, review the request checking for duplication, completion of detail and selection of the appropriate vendor category. If appropriate, process the request. Notification of the vendor status is sent to the Requesting Officer via email.

Responsibility

Purchasing Support Officer

Modifying or Deleting a Vendor

Complete the vendor maintenance form. If the vendors bank details are to be changed or included, forward a copy of the source document showing the vendors bank details to Purchasing Support.

Responsibility

Requesting Officer

Review and process the request checking for completion of detail. Notification of the vendor status is sent to the Requesting Officer.

Responsibility

Purchasing Support

Content Enquiries: Diana Labiris