In authorising payments, officers are to ensure that the payment is for appropriate University purposes and that relevant tax legislation and University policies have been complied with.
The University's trading terms for the payment of vendors is net 30 days after month end of the date of invoice. Established payment terms for a vendor are not to be changed without prior authorisation from Corporate Finance Division or Strategic Procurement. Negotiation with vendors is to be carried out on the basis of Monash Payment Terms NOT the Vendor Payment Terms.
The University's preferred vendor payment method is via Electronic Funds Transfer (EFT). The University will not deal with vendors who do not have an ABN, with a preference to only deal with those suppliers registered for GST. Vendors will not be created if they do not have an ABN.
The only cheques to be made payable to cash will be for Petty Cash Advances / Reimbursements unless written permission is given by the Group Accountant, Corporate Finance Division.
Payments are not to be made through the Accounts Payable System to vendors and companies in which Monash University staff may have a conflict of interest. A vendor will not be created if they are in conflict to existing strategic or endorsed supply arrangements with the University. | 
