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Monash University Policy Bank

Security Incident Reporting Policy

Purpose

Comprehensive security incident reporting helps to provide the university with an accurate picture of events affecting the university community and enables the university to prepare and respond appropriately. It is the responsibility of all staff and students of the university to report all security incidents occurring within the university environment, actual or suspected (including matters which may have already been reported to police), to the university’s security service.

Scope

This policy applies to all staff and students of:
- Monash University at the university's Australian campuses and off-campus facilities; and
- Monash College Pty Ltd business units at the university's Australian campuses.

Policy Statement

In the interests of safety and security all security incidents must be reported to university security personnel as soon as practicable having due regard to the seriousness of the incident.

Supporting procedures

Security Incident Reporting Procedures

Supporting guidelines

Responsibility for implementation

Divisional Director, Facilities and Services Division

Status

Revised

Key Stakeholders

Divisional Director, Facilities and Services Division
University Security Manager
Staff and students of Monash University
Monash College Pty Ltd

Approval body

Name: Vice-President (Administration)
Meeting: n/a
Date: 11-January-2011
Agenda item: n/a

Endorsement body

Name: Facilities and Services Managers Committee
Meeting: 3
Date: 20-April-2010
Agenda item: 5.5

Definitions

Campus Security Office: The main security office at or responsible for a university campus or other location

Security Incident: An act, omission, circumstance, or occurrence which directly or indirectly adversely affect, the security of people or assets on any campus or other university property. Such incidents may include actual and suspected events including: acts of violence, theft, loss or damage to personal and/or university property, suspicious or threatening behaviour, emergency situations such as fire, flood, chemical spills, accidents or bodily injury, disorderly and/or disruptive conduct, unauthorised access and alarm activation.

University Security Incident Report: Reports prepared for the use of and by the university security services to record the details of a security incident as well as any ongoing investigation.

University Security Personnel: Persons appointed by the university, including contractors, responsible for the delivery of security related services to the organisation.

University Security Service: The university appointed staff, including contractors, responsible for the delivery of security related services to the organisation.

Related legislation

None

Related policies

Contacting Police Policy

Related documents

None

Date Effective

11-January-2011

Review Date

11-January-2014

Owner

Divisional Director, Facilities and Services Division

Author

University Security Manager

Content Enquiries

 F-SPolicy@monash.edu

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