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Monash University Policy Bank

Security Closed Circuit Television (CCTV) Policy

Purpose

This policy sets out a framework for the application of closed circuit television (CCTV) surveillance systems at Monash University properties.

Scope

This policy applies to all staff and students of:
- Monash University at the university's Australian campuses and off-campus facilities; and
- Monash College Pty Ltd business units at the university's Australian campuses.

Policy Statement

Monash University seeks to protect people and assets in and around university property in the most effective manner possible including, where necessary, through the appropriate application of closed circuit television (CCTV) surveillance systems.

The primary security use of CCTV is to discourage and/or detect unlawful behaviour in and around university property thereby enhancing the safety and security of all people and property. Other applications and benefits of CCTV include traffic management and assisting some access control environments.

Only security CCTV equipment, applications and monitoring specifications which are included in the university's approved security CCTV standard (approved by the facilities and services division) shall be applied to university owned or occupied property. Appropriate standard operating procedures shall be applied to all security CCTV applications to ensure effective and ethical management of equipment and that the recorded information is appropriately maintained by authorised users. All security CCTV systems installed will comply with the following:

  • All CCTV controls and recorders must be located in a secure area.
  • Access to CCTV controllers and recorders shall be limited only to authorised user(s).

All security CCTV equipment shall be integrated into the university's wider electronic security network to enable effective monitoring by the university's security services.

Supporting procedures

Security Closed Circuit Television (CCTV) Procedures

Supporting guidelines

Responsibility for implementation

Executive Director, Buildings and Property Division

Status

Revised

Key Stakeholders

Executive Director, Buildings and Property Division
Monash College Pty Ltd

Approval body

Name: Chief Operating Officer and Senior Vice-President (Administration)
Meeting: n/a
Date: 07-April-2014
Agenda item: n/a

Endorsement body

Name: Facilities and Services Divisional Executive Group
Meeting: 2
Date: 19-February-2014
Agenda item: 6.3

Definitions

Authorised User: A person authorised by the university security systems manager (or their delegate) who has successfully completed university security CCTV training and is conversant with this policy and applicable legislation.

Campus Security Representative: A person/s delegated the responsibility for security on campus by the university (including authorised contractor).

Campus Security Supervisor: The person appointed by the university to that role.

Closed Circuit Television (CCTV) System: Any combination of cameras, lenses, video/digital recorders and/or accessories installed for the purpose of monitoring and/or recording visual activity.

Security Advisory Office: The university (organisational) security management unit.

University Security Manager: The person appointed by the university to that role.

University Security Services: The university appointed staff, including contractors, responsible for the delivery of security related services to the organisation.

University Security Systems Manager: The person appointed by the university to that role.

Legislation Mandating Compliance

All relevant legislative instruments that stipulate requirements with which members of the Monash community (all of whom are subject to the law) are obligated to comply.

Surveillance Devices Act 1999
Privacy and Data Protection Act 2014 No.60 (VIC)
Copyright Act 1968

Related policies

Access Control (Electronic) Policy
Electronic Security Alarms Policy

Related documents

University Security Personnel Standard Operating Procedures (Restricted to University Security Personnel) Electronic Security Systems Installation, Commissioning and Repairs

University Security Personnel Standard Operating Procedures (Restricted to University Security Personnel) Security Systems CCTV Signage

Date Effective

07-April-2014

Review Date

07-April-2017

Owner

Executive Director, Buildings and Property Division

Author

University Security Manager

Content Enquiries

 F-SPolicy@monash.edu

University Policy Use

Version Number: 2.0

Contact: adm-PolicyBank@monash.edu

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