Electronic Security Alarms Procedures

Parent Policy

Electronic Security Alarms Policy

Considering Installation of Electronic Security Alarm Equipment

1. Where a section of the university community wishes to seek professional advice on the installation of electronic security alarm equipment, this is available from the university’s security advisory office, through the crime prevention officer and security systems coordinator as well as from local campus security representatives to help determine whether an alarm system option is a preferred security option. In the case of an on campus security alarm the security representative attending shall, where possible, be from that campus and for off campus locations the representative shall be from the university security advisory office.

   Responsibility

   Any section of the university community wishing to install electronic security alarm equipment

2. The local campus security representative and the university security systems coordinator will liaise to ensure an effective security solution, compliant with the ‘university standard’, is delivered.  

   Responsibility

   Campus security representative
   University security systems coordinator
   

3. In the case of a major works project, appropriate local and divisional security and facilities and services representatives will liaise as required with the project manager and/or their nominated representative and/or consultant, or customer, to determine the most effective university approved and supported security outcome. 

   Responsibility

   Local and divisional security and facilities and services representatives

Approved Equipment Specifications

1. The approval process for the development of the ‘university standard’ specification on electronic security system equipment requires consultation between the university security manager, the university security systems coordinator, the manager campus services and security supervisors, resulting in a recommendation by the university security manager to the divisional office of facilities and services for approval. 

   Responsibility

   University Security Manager
   University Security Systems Coordinator
   Campus Services Branch Manager
   Campus Security Supervisors
   

2. Where the requirement for an alarm system is being examined by a university security representative, they shall consult with the customer or their representative and/or, where a building project officer has been assigned to a particular minor works project, with that building projects officer.

   Responsibility

   University security representative

3. The university security services shall ensure that where monitored alarm systems are installed this is done in accordance with the 'university standard', industry best practice and is compliant with relevant building code and Australian standards.

   Responsibility

   University security services

Responsibility for System Management and Monitoring

1. The selection, installation, maintenance and operation of all electronic security equipment at university premises must be done in consultation and with the prior approval of the university's security services to ensure maximum benefit, system and network compatibility, as well as compliance with the various codes and standards.

   Responsibility

   Any person seeking to select, install, maintain and/or operate electronic security equipment at university premises

2. The university security service is responsible for managing the organisation's electronic security systems.

   Responsibility

   University security service

Financial Obligations and Responsibilities

1. Discussion between the university’s security services and involved parties must take place at the earliest opportunity to clearly establish financial obligations and responsibilities before works commence. The cost of installation and maintenance of electronic security systems is dependent on a number of factors and these can include:

   • Whether the proposed security works constitute part of a broader project.
   • Whether the proposed security equipment is for shared or individual departmental use.
   • Whether the proposed works and services form part of an existing service level agreement.

   Responsibility

   Any person seeking to select, install, maintain and/or operate electronic security equipment at university premises
   University security services
   

Training and Use of Alarms

1. All approved staff, students and maintenance personnel who are required to operate an alarm system must be trained through induction to be competent in the correct operation of the security system.

   Responsibility

   All approved staff, students and maintenance personnel who are required to operate an alarm system

2. Department/faculty access coordinators may seek approval from the university’s security services for persons within their unit to be issued with a security alarm arm and disarm code and, where a code is so provided, must advise the campus security supervisor and/or security control room, should the circumstances for issue change. A person who is authorized to arm or disarm an electronic security alarm must not reveal their security alarm code to any other person.

   Responsibility

   Department/faculty access coordinators
   Any person authorized to arm or disarm an electronic security alarm
   

3. Where a person’s authority to operate an alarm system is no longer current, their code must be deleted from the system at the earliest opportunity.

   Responsibility

   Department/faculty access coordinators
   Campus security office
   

4. The campus security office will be assigned a code for use in emergency situations and/or to reset the alarm after activation.

   Responsibility

   Campus security office

Content Enquiries: Dunja Licina