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Monash University Policy Bank

Physical Entity Naming Policy

Purpose

The policy addresses the philanthropic, honorific, and/or functional naming of physical entities owned and operated by Monash University (including facilities or facility components such as lecture theatres, classrooms, laboratories, conference rooms, halls, buildings, roads, gardens, lawns and courtyards or other locations.)

Scope

This policy applies to all Monash University representatives on all campuses (local and international), all faculties, divisions, centres and institutes, and all members of the University community.

Policy Statement

Monash University has the authority to name or rename university buildings, parts of buildings, open spaces and other physical entities and facilities of the University to recognise:  

  • significant contribution to the university;
  • significant contribution to public life; or
  • significant benefaction to the university.

Monash University appreciates and recognises the generosity of individuals, businesses and organisations which invest in students, programs and services. Naming physical entities provides the University with the opportunity to recognize and pay tribute to exceptional contributions, whether philanthropic or in the form of meritorious service, that honour Monash University's heritage and legacy. Naming physical entities must be compatible with the vision, mission and values of the University.

Naming may be conferred for a specified period of time, will not necessarily be conferred in perpetuity and remains at the sole discretion of the University at all times.  Naming may be discontinued by the University at any time.  Individuals and organisations whose names are approved are expected to exemplify the attributes of integrity and civil leadership.  Should a donor, for whom a University naming opportunity been made violate these standards the University may elect to remove the donor's name from the naming opportunity. 

The Vice-President (Advancement) may, from time to time, establish minimum amounts below which naming of physical entities will not be considered.

The administration of philanthropic and honorific naming of physical entities is managed by the Vice-President (Advancement) and administration of functional naming of physical entities is managed by the Vice-President (Administration). 

In relation to changing or renaming schools or academic entities, where a name change is being proposed, it must be supported by the relevant faculty and faculty board or campus where appropriate, and reported to the Academic Board as required.

The final decision to advance a proposal rests with the Vice-President (Advancement).

Supporting procedures

Physical Entity Naming - Functional Naming Procedures
Physical Entity Naming - Honorific Naming Procedures
Physical Entity Naming - Philanthropic Naming Procedures

Supporting guidelines

Responsibility for implementation

Vice-President (Advancement)
Vice-President (Administration)

Status

Revised

Key Stakeholders

Vice-President (Advancement)
Vice-President (Administration)
Pro Vice-Chancellor and President Monash Sunway Campus Malaysia
Pro Vice-Chancellor and President Monash South Africa
Marketing and Communications
Facilities and Services

Approval body

Name: Vice-President (Advancement)
Meeting: n/a
Date: 27-May-2011
Agenda item: n/a

Endorsement body

Name: Director, Advancement Services
Meeting: n/a
Date: 27-May-2011
Agenda item: n/a

Definitions

Functional Naming: Named for, or suited to, a particular function or use.

Honorific Naming: Naming of physical entities to honour individuals who have achieved distinction in the services of the University.

Naming Rights: the right to name a building, structure, equipment, facility in honour of an individual or an organisation, or in recognition of financial contribution and support.

Philanthropic Naming: Philanthropic naming of physical entities recognizes the generous support of individuals, corporations, organizations and foundations who have supported the University over time, as well as those who are prepared to offer significant support at a point in time.

Physical Entities: University property not limited to lecture theatres, classrooms, laboratories, conference rooms, halls. buildings, roads, gardens, lawns and courtyards or other locations.

Related legislation

Monash University Statutes and Regulations 
University Statute 11.1.1 
University Council Regulations - Administration of Trust and Other Property Regulations 

Australian Legislation  
Fundraising Act (Vic) 1998 
Fundraising Regulations 2009 (VIC) 
Income Tax Assessment Act 1997 Australia (Sub-divisions 30-A, 30-BA and 30-CA, Sub-divisions 50-A and 50-B) 
Information Privacy Act 2000 (VIC) (Schedule 1)
 
Tobacco Act 1987 No 81 (VIC) Section 9 (1) & (2) 

Malaysian Legislation 
Income Tax Act 1967  

South African Legislation 
Income Tax Act 58 of 1962 Section 18A 
National Heritage Resources Act (No. 25 of 1999) 
Non-Profit Organisations Act 71 of 1997

Related policies

University Privacy Policy 
University Ethics Statement 
Fundraising Policy 
Gift Acceptance Policy 
Potential Donor Management Policy 

Related documents

Advancement website 
Australian Taxation Office Goods and Services Tax Ruling GSTR 2000/11 (Sections 57 - 61) 
Universities Australia Code of Practice for Australian University Philanthropy

Date Effective

16-May-2011

Review Date

16-May-2014

Owner

Director, Advancement Services

Author

Gifts Management Officer

Content Enquiries

 advancement-policies@monash.edu

University Policy Use

Version Number: 1.1

Contact: adm-PolicyBank@monash.edu

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