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University Student Survey Procedures

Parent Policy

University Student Survey Policy

Definition of terms

Core Surveys: Australian Graduate Survey, Monash Experience Questionnaire (MEQ), Student Support Services Survey, Student Administrative Services Survey, Evaluation of Teaching and Units (SETU), Postgraduate Research Supervision Survey (PRSS), Annual Doctoral Exit Survey, Annual Enrolment Questionnaire.

1. Survey Design and Administration

1.1      While students may be encouraged to complete University surveys, participation is voluntary. Students declining to complete surveys must not be denied access to course materials, and must not in any other way be prejudiced with respect to unit completion.

1.2      The survey design and administration process must guarantee that the privacy of any personal and other information collected is preserved in accordance with the requirements of the Privacy of Student Records Policy and Procedures and related legislation.

1.3      Where the survey instrument allows identification of respondents, participants must be accurately advised about the status of personal and other information collected - that it is confidential but not anonymous.

Responsibility

Those designing and administering surveys

2. Submitting proposals for non-core surveys

Requests for the release of non-core quality assurance surveys must be submitted to the Office of the Pro Vice-Chancellor (Planning and Quality) on the Survey Approval Template including the purpose of the proposed survey, survey methodology, and endorsement of dean or divisional director, with a copy of the proposed survey questionnaire as an appendix. Survey proposers must show how the survey aligns with the scheduled timelines for university core surveys to avoid potential clashes. Proposals must be submitted at least one month prior to the proposed start date of the survey.

Prospective survey administrators who are uncertain of the research status of the proposal and the possible need for ethical clearance must consult the MUHREC Executive Officer.

Responsibility

Survey proposer
Dean/Divisional director
Campus Pro Vice-Chancellors

3. Approval of non-core surveys

Decisions concerning survey proposals will be communicated to applicants within one month of submission, together with any recommendations for amendments to the survey questions or format, or the survey administration process. After inclusion of any amendments, the final survey and details of its method of administration must be lodged with the Office of Planning and Quality for inclusion on University Survey Register.

Responsibility

Office of the Pro-Vice-Chancellor (Planning and Quality)

4. Update of University Survey Register

A University Survey Register of the titles, survey cohort and ‘start' and ‘closing' dates for each survey will be maintained by the Office of Planning and Quality so that proposed surveys can be aligned with the topics and timelines of other surveys.

Responsibility

Survey proposer
Office of Planning and Quality

Content Enquiries: Unit Evaluations

University Policy Use Only:

Version Number: 1.0Effective Date: 10-April-2010Contact: adm-PolicyBank@monash.edu