Monash University Policy Bank

Purpose

This policy provides a framework for establishing and managing Vacation Scholarships offered by Monash University.

Scope

All campuses
All staff and students

Policy Statement

The Monash University Vacation Scholarships policy has been developed to ensure that the program is administered in accordance with all university, legislative and regulatory principles.

The purpose of these scholarships is to encourage and attract high quality students interested in pursuing a career
in research or academia.

Vacation Scholarships will be awarded on merit and are available only to full‐time enrolled (in the semesters preceding and following the vacation project) undergraduate students who have completed at least the second year of their undergraduate degree and who are not employees of the university. Scholarship holders must undertake research-related activities in the school or department offering the scholarship and must be awarded (paid) a minimum and no more than a maximum amount as set by the Coursework Scholarships Unit in conjunction with faculty departments and/or heads of schools.

The primary purpose of these scholarships is the education of the students. It is not an employment arrangement.

Supporting procedures

Supporting guidelines

Responsibility for implementation

Director, Student Administration and Systems
Manager, Student Finance
Manager, Coursework Scholarships
Faculty Managers
School/Departmental Managers
Heads of schools/departments

Status

Key Stakeholders

Director, Student Administration and Systems
Manager, Student Finance
Manager, Coursework Scholarships
Faculty Managers
School/Departmental Managers
Heads of schools/departments
Students

Approval body

Endorsement body

Definitions

Department/school: the department/school of Monash University offering the Vacation Scholarship/s

Participant: a student who has received a Vacation Scholarship

Monash enrolled student: persons who are enrolled at Monash University for any degree or diploma of the university or to pursue any subject or unit of the course for such a degree or diploma or who are between enrolments. The status of student is continuous until the person qualifies or fails to re-enrol or until the enrolment is discontinued.

Staff member: academic and general staff however employed by the university

Student: a full-time currently enrolled undergraduate student who has normally completed at least their second year of an undergraduate degree

Vacation Scholarships: short duration scholarships which offer students a chance to gain experience in research outside normal semester times. Students may work on individual projects or as part of a team on ongoing research.

University: Monash University, a body politic and corporate established under the Monash University Act 1958 and comprises all of its campuses in Australia wherever situated.

Related legislation

Income Tax Assessment Act 1997 [section 51-10, paragraph 51-35(e)]
Copyright Act (1968) (Commonwealth) - refer to the University Copyright site
Information Privacy Act 2000

Related policies

Scholarships and Bursaries Policy
Monash Occupational Health and Safety Policies

Related documents

ATO ID 2002/220: ATO Interpretative Decision on Personal tax: Exemption of summer vacation scholarship income - provided for research.
Monash University Electronic Mail Record Keeping Protocol
Monash University Research Policies

Date Effective

Review Date

Owner

Author

Content Enquiries

policy-education@monash.edu