Ad hoc bookings: Any casual booking of University space not intended for regular teaching activity.
Allocate+: Online class allocation system accessible from any computer in the world that has Internet access. Students can browse available timeslots for all enrolled activities and specify personal preferences.
Auto-scheduling: Timetable auto-scheduling is the process of producing the university timetable based on student, staff, location and unit constraints. This will take place at regular intervals as necessary, with the aims of maximising:
• student choice
• the inter-relationship of Syllabus Plus with other University corporate systems
• the impact of teaching technology
• the efficient use of resources including the processes by which the timetable is prepared.
Campus timetablers: Staff in campus managers’ offices, ad hoc booking offices and any other areas with responsibility for managing ad-hoc bookings on the campus on which they are based.
Clash: An occurrence when students are allocated to two or more teaching activities that run at the same time or which overlap.
Core unit: A mandatory unit taken to fulfil the requirements for an award.
Course: The accumulation of units, according to a set of rules, that leads to the award of a qualification (eg Bachelor of Arts, Master of Science). In the case of a double degree, this course of study can lead to the award of two qualifications.
Elective unit: An optional unit taken to fulfil the requirements for an award.
Offering: A unit available for enrolment in the forthcoming teaching period.
Preliminary release: The version of the timetable provided four weeks before final timetable publication to enable academic and administrative staff to identify and resolve problems before the final timetable is published.
Resources: Teaching rooms and teaching equipment including audio visual facilities.
Rollover timetable: The current year’s timetable data which forms the basis of the timetable for the following academic period.
Specialist space: Teaching locations designed for specific purposes, e.g. scientific laboratories, dance studios, editing rooms, drawing rooms. Normally controlled by a faculty/school/department but some or all activities using the space are timetabled centrally.
Student set: A combination of units which should not clash due to a high likelihood of students doing this combination, or published as a highly desirable combination for any set course.
Students/staff requiring adjustments: Students/staff who require reasonable adjustments to their timetable arising from their disabilities, religious beliefs or family responsibilities.
Suitabilities: Factors that indicate the nature of a teaching space, the pedagogic possibilities and the teaching equipment available.
Syllabus Plus: Syllabus Plus along with Allocate+ are used for space management, timetabling and class allocation.
Teaching activity: Any event such as a lecture, tutorial, laboratory session, etc that makes up the time requirement for a unit.
Teaching space: Any location used to conduct classes.
Teaching staff: Academic staff with responsibilities for teaching.
Timetable: A schedule listing the day and time at which teaching activities (lectures, tutorials, etc.) are expected to take place at a scheduled location.
Timetabling: The act of scheduling all teaching activities (lectures, toutourials, etc.) into suitable teaching spaces taking into consideration availability of teaching locations, staff and ensuring students are able to attend classes for core units in a course level to satisfy course rules and to complete elective unit combinations that are specified by course regulations to fulfil the requirements of the award.
Unit: The basic component of a course in which a student will enrol to undertake study in a particular discipline.