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Course and unit handbook proceduresParent PolicyCourse and unit handbook policy The Handbook can be produced in one or several volumes, in electronic form and/or printed documents as determined by the business owner/s in conjunction with the publications committee/s. Descriptions of courses* and units in the Handbook will follow a standard format as outlined below, excepting that additional and/or optional fields for course and unit entries may be included by general agreement between faculties, the business owner/s and the publications committee/s. These procedures explain the standard format required for undergraduate and graduate/postgraduate Handbook publications only. The items in these procedures do not apply to the Handbook for Doctoral and MPhil Degrees * References to course structures and requirements is taken to also include 'areas of study' such as majors/minors, specialisations, streams, branches etc, which may or may not be published within or in addition to a given course entry. Step 1: Structure of handbookEach year the Handbook will include:
** This may include units not offered where it is deemed necessary students be aware of future-year offerings for purposes of course progression planning.ResponsibilityFaculty editors Step 2: Course entry content2.1 Each course entry must include the following:
2.2 Course entries will not include:
ResponsibilityFaculty editors Step 3: Unit entry contentEach unit*** entry must include the following:
*** Administrative units may be exempted from publishing certain of these fields. **** Units published but not offered for purposes of course progression planning will not display this. Additional fields may include fieldwork, and off-campus attendance requirements. ResponsibilityFaculty editors Step 4: Curriculum data collection, storage and useThe University-wide curriculum data management system is the definitive and authoritative source of data for curriculum publications. All required information is to be entered into, and extracted from this database for publications, as instructed by or provided by the business owner of the curriculum data management system.ResponsibilityFaculty editors Step 5: Responsibilities5.1 Annual production processes 1. Ensure Handbook publication occurs in accordance with the Commonwealth Government deadline for submission and publication of the schedule of student contribution amounts and tuition fees. 2. Advise faculties of production processes and guidelines, including schedules and timelines. ResponsibilityBusiness owner/s 3. Designate one or more editors to act as the faculty liaison with the Handbook coordinator. 4. Ensure faculty editor/s availability for consultation during the review of faculty submissions in the periods designated each year in the Handbook production schedule. 5. Facilitate participation of relevant staff in any required training. ResponsibilityFaculties 6. Provide instructions, files and/or templates as necessary for faculty editors to prepare or maintain content, and provide training in the use of relevant databases or other electronic facilities used in the production of the Handbook. ResponsibilityBusiness owners 7. Prepare and submit approved content according to guidelines provided . 8. Adhere to the production schedule. ResponsibilityFaculties 9. Amend submitted content as necessary according to relevant Handbook production guidelines and the University’s editorial style guide. 10. Coordinate with other areas of the University/service providers to ensure timely publication of the online Handbook and of any hard copy Handbook according to the agreed schedule. 11. Provide feedback to/seek feedback from faculties on the annual production process. ResponsibilityBusiness owner/s 12. Review and comment as requested at the completion of the production process. 13. In accordance with HESA legislation, if changes to courses and units, their cost structure or EFTSL values are necessary after the designated publication dates, the information can only be varied in accordance with the requirements in the Higher Education Provider Guidelines (for student contributions or tuition fees) or the Administration Information for Providers (for EFTSL and census dates) or with Ministerial approval. ResponsibilityFaculties 5.2 Development, governance and communication 1. Review and update procedures where necessary to improve efficiencies and/or take advantage of appropriate technologies. 2. Implement editorial and structural changes to improve content and consistency between courses and unit entries within a faculty and between faculty chapters, and overall usability of the publication. 3. Interpret university policies related to publication of course and unit information where necessary . 4. Communicate Handbook policy decisions to faculties. ResponsibilityBusiness owner/s 5.3 Dependencies The production of the Handbooks according to the annual schedule is dependent upon:
ResponsibilityFaculties
ResponsibilityInformation Technology Services
ResponsibilityHandbook business owner/s
ResponsibilityNA · provision of services/systems support from the relevant publication and printing unit and information technology/web design provider/s. ResponsibilityAdvancement/eSolutions Content Enquiries: Curriculum and Publications University Policy Use Only:
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