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Coursework Courses and Units Accreditation Procedure

Parent Policy

Coursework Courses and Units Accreditation Policy

Scope
All Monash campuses

A. Proposal for the Introduction of a New Course, a Major Amendment to a Course, for the Disestablishment of a Course or Conversion of a Course to a Major or Specialisation Within a Generic Degree

1. Where the introduction of a new course, a major amendment to a course or a disestablishment of an existing course is proposed, the proposer is required to prepare a Notice of Planning that is to be sent to Faculty Deans, Faculty Managers, President-led campuses and other relevant areas, normally before a course is endorsed by the degree awarding faculty board(s). 

Faculties and other recipients have 7 working days to respond to a Notice of Planning.  Where an issue is raised, the course proposer and the degree awarding faculty should seek to address these concerns prior to submission to the degree awarding faculty board.  

3. The course proposer submits a full proposal and course costings to the degree awarding faculty board (and for President-led campuses, the campus board) for endorsement.  For information about the business case and course costing requirements, see Section D below.

4. If endorsed by faculty board, the proposal is submitted for Education Committee's consideration on the University proforma via ap@monash.edu. On receipt of the proposal, the Office of the Pro Vice-Chancellor (Learning and Teaching) will distribute the proposal to Education Committee's Course Proposal Evaluation Group.

5. The Evaluation Group will review the proposal with regards the University's strategic priorities and academic standards and assure compliance with the Notice of Planning process. The nominee of the Vice-President (Finance) will assess the soundness of the course costing model. Any issues identified by the group will be relayed to the faculty, or where appropriate, campus for amendment or comment prior to consideration by Education Committee. 

6. The proposal is then considered by Education Committee during its scheduled meeting cycle.  If endorsed by Education Committee by at least a 75% majority of members present and voting, the proposal will be submitted for Academic Board accreditation.  Academic Board considers the proposal for accreditation in line with the demonstrated strategic and academic case.

7. Once accredited by Academic Board, the University Solicitor's Office will be instructed by the Pro Vice-Chancellor (Learning and Teaching) to draft course regulations for approval by Academic Board. 

B.  Change of Course Code or Course Title

1. From time to time, changes to the administrative requirements of a course (such as the need to change a course title to meet government requirements or a change to the funding/scholarship arrangements associated with a course) can only be facilitated by changing the course code or course title. Such changes do not affect the course requirements or learning outcomes of that course.

2. Where proposals are being submitted to address administrative requirements and there are no variations to the course requirements and learning outcomes of the courses, the degree awarding faculty may request an exemption from the usual documentation requirements by writing to the Chair of Education Committee and the President of Academic Board. Where an exemption is granted, the faculty must provide a memo to Education Committee and Academic Board, which outlines the administrative need, how the proposal is consistent with educational priorities and resource requirements of the University and address key risk points such as budgetary implications and student load requirements.

C.  President-led Campus Initiated Proposals

1.  New courses, major amendments to courses or disestablishment of courses may be initiated from President-led campuses (ie, Gippsland, Sunway Malaysia and South Africa). Such proposals must follow the university accreditation process through the relevant degree awarding faculty (as above).  In addition, proposals must be endorsed by the appropriate campus advisory group and the respective campus Board prior to submission to Faculty Board and the University Education Committee.  The proposal must include a properly structured business plan, a costing schedule and commentary on the economics of the proposal (see attached flowcharts for further information).  The campus must obtain any necessary government approvals or registrations prior to course commencement.

2. At the Sunway campus, the Course Accreditation Business Rule must also be followed.

D.  Business Case, Course Costing, Library Impact Statement and Technology Impact Statement:

1. The business case includes a properly structured business plan, a costing schedule and commentary on the economics of the proposal based on local inputs.

2.  For Australian-based courses:

i) A course costing, Library Impact Statement andTechnology Impact Statementmust be provided for both new courses and course amendments. If a new course or course amendment is developed from 90% or more of existing units, course proposers are not required to complete the Course Costing Model template, but need to fill out a Course Profitability model template.

ii) The business case for the course must be approved by the faculty board. In addition, the course costing model or course profitability model must be verified by the Vice President (Finance) or nominee, through the Course Proposal Evaluation Group, before consideration of the course proposal by Education Committee.

3.  For Sunway and Monash South Africa:

i. The proposal needs to include a properly structured business plan, a costing schedule and (commentary on the economics) of the proposal.

ii. As a separate exercise, the Monash faculty concerned will be required to review any potential "Australian originated" costs to support the new course at Sunway campus, Malaysia or Monash South Africa, such as: development activity, seconded staff, travel costs in relation to either teaching or quality review matters, administration etc. The Monash costing model can be used to assist in calculating the "Australian originated" costs.

iii. If additional services are required from the faculty in relation to the introduction of a new course the details, terms of agreement and costs will be agreed between the parties as required. The offshore entities may identify and negotiate for the additional services required for their operation.

iv. For Sunway Malaysia new course proposals, the business case must include a properly structured business plan, a costing schedule and commentary on the economics of the proposal based on local inputs.  Both the faculty and the Sunway campus need to be in agreement that the Australian costs are covered by the annual share of revenues to the University and other direct charges for any additional services deemed necessary are recovered via an agreed process within an agreed timeframe. 

E.  Reaccreditation of Courses

1. Each of the University's award courses must be reviewed at least every five years following the process set out in the Coursework Course Review Procedures.

2. Each faculty must publicise on its website the schedule of course reviews planned during the 5 year cycle.

3. If a course is not reviewed within the published timeframe, the managing Faculty must provide a rationale to Academic Board as to why the course's current accreditation term should be extended, explaining why the review has not been completed according to the schedule.

4. If a review is deferred more than twice without reasons accepted by Academic Board, or a faculty fails to provide a rationale for the non-review of a course, Academic Board will direct the managing faculty to cease any new intake/commencing enrolments into the course until the review has been completed.

5. To apply for course reaccreditation following a review, the managing faculty must submit a copy of the course review implementation plan with a covering memo requesting that Academic Board re-accredit the course.

F.  Proposal for the Establishment, Amendment or Disestablishment of Monash Passport Units or Cross-Listed Units

1. Proposals for the establishment, major amendment or disestablishment of Monash Passport units or cross-listed units, are first considered by unit owning faculty boards, with the guidance of the Dean and Associate Dean (Education) on alignment with the educational priorities of the Faculty and University and academic standards, as articulated in University policy, and resources strategy.

2. If endorsed, proposals are submitted for Education Committee consideration via passport@monash.edu. Proposals are submitted on the University's proforma in line with scheduled dates.

3. Education Committee considers the establishment or disestablishment of Monash Passport units or cross-listed units in line with the educational priorities of the University and academic standards, as articulated in University policy.

Responsibility for Implementation 

Academic Board has responsibility for approving the introduction, major amendment to, or disestablishment of courses. It also endorses the University's educational priorities, and academic standards, as articulated in University policy. It has responsibility for monitoring the University's coursework course and units accreditation framework to ensure quality assurance for academic standards, and the identification of opportunities for quality enhancement as part of the Monash quality cycle.

Deputy Vice-Chancellor (Education) has responsibility for monitoring and reporting to Academic Board on the University's coursework course and units accreditation framework, including its contribution to internationalisation of education, to ensure quality assurance for academic standards, the proposal of University educational priorities, and the identification and implementation of opportunities for quality enhancement of the University's coursework course and unit accreditation framework as part of the Monash quality cycle.

Pro Vice-Chancellor (Learning and Teaching) has responsibility for management of proposals submitted for Education Committee and Academic Board consideration, management of course reaccreditation reports submitted for Academic Board, monitoring of the University's coursework course and unit offerings and course review activities, and the identification and implementation of opportunities for quality enhancement of the University's coursework course and unit accreditation framework as part of the Monash quality cycle.

Vice President (Finance) or nominee is responsible for evaluating the course costing model and course profitability model; provides and updates the University's course costing model template, and provides advice to faculties and offshore campuses.

Deans have responsibility for ensuring that proposals are in line with University and faculty educational priorities, academic standards as expressed in University policy and faculty resource strategy before they are submitted for Education Committee and Academic Board for accreditation.

Campus advisory groups and boards at President-led campuses are responsible ensuring that the proposal is in line with strategic priorities and government and professional accreditation requirements of the country and campus resource strategy before they are submitted for faculty and university level consideration.

Course Proposal Evaluation Group is responsible for reviewing the course proposal with regards strategic priorities, academic standards, university policy and verifies the course costings.

Education Committee has responsibility for endorsing for Academic Board the introduction, major amendment to, or disestablishment of courses, and approving the introduction, major amendment, or disestablishment of Monash Passport or cross-listed units. Members of Education Committee consider coursework course and unit proposals against criteria provided in checklists, and in line with committee protocols. Education Committee has responsibility for monitoring the University's coursework course and units accreditation process and recommending and reviewing improvements to that process.

Associate Deans (Education) have responsibility for ensuring that proposals are fully completed, in line with University and faculty educational priorities and academic standards as expressed in University policy and supported by documentation before they are submitted for Education Committee and Academic Board consideration. They are also responsible for ensuring that changes approved by Academic Board are implemented, and for communicating opportunities to improve the University's coursework course and unit accreditation policy and associated procedures to Education Committee.

Academic and Professional Staff completing proposals have responsibility for ensuring that proposals are fully completed, in line with University and faculty educational priorities and academic standards as expressed in University policy and supported by documentation before they are submitted to the Associate Dean (Education). They are also responsible for ensuring that changes approved by Academic Board are implemented.

University Solicitor's Office has responsibility for drafting award and degree regulation, once the course has received accreditation from Academic Board.

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Version Number: 2.1Effective Date: 01-July-2011Contact: adm-PolicyBank@monash.edu