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Monash University Policy Bank

Coursework Courses and Units Accreditation Policy

Purpose

To prescribe the framework that underpins the University's introduction, modification, review and disestablishment of coursework courses and units ensuring academic standards and a robust quality assurance process.

Scope

• All campuses (including offshore)
• All award coursework programs
• All Monash staff

Policy Statement

Course Accreditation
The University course and unit accreditation process ensures that all award courses and units are consistent with the strategic, business and educational priorities and academic standards of the University as set out in university policies, the university strategic plans, the Australian (and where relevant Malaysian and South African) Qualifications Frameworks and align with the Bologna Process. 

Education Committee endorses and Academic Board accredits new courses, major amendments to courses—including offshore and online delivery—for a maximum period of five years. 

The faculty and, where appropriate, the president-led campus responsible for offering the course approve the business case with the Vice-President Finance (or nominee) verifying that the course costings are sound.

 

The Deputy Vice-Chancellor (Education) or nominee is responsible for reporting to Academic Board on an annual basis on the operation of the University's coursework courses and units accreditation framework.

 

All supporting documentation for the university course accreditation process will be stored in a central electronic database repository.

 

Responsibilities of Degree Awarding Faculty Boards

Prior to submission to the University’s Education Committee, proposals for new, amended and the disestablishment of courses of study must be considered and endorsed by the degree awarding Faculty Board.

 

Proposals for new, amended and the disestablishment of double degree courses must be endorsed by both degree awarding Faculty Boards.

 

Minor amendments to courses are approved by the degree awarding Faculty Board and reported to course managing faculties when offered as a double degree.  The Associate Dean (Education) is responsible for reporting minor amendments to courses to University Education Committee on a biannual basis.

 

Accreditation of courses by professional bodies is the responsibility of the degree awarding faculty board.  Where a major in a course is professionally accredited the responsibility lies with the teaching faculty.

 

Responsibilities of Managing Faculties

Where a degree, diploma or other award involves more than one faculty, the managing faculty is responsible for the overall administration and management of the course.

 

Enrolled students must be informed of a major amendment to a course by the managing faculty through the usual university means of communication and must be notified of their options and the transitional arrangements that will be put in place.

  

Course Review

Each of the University’s award courses will be reviewed by an external panel at least every five years, although a shorter review cycle may be employed for strategic or operational reasons.

 

Where a course involves collaboration with a transnational partner institution, it may be advantageous to align the review cycle with the review process for transnational collaborative coursework arrangements. Faculties may also choose to align the timing of course review with professional or reaccreditation reviews by external bodies, where applicable.

 

Course Reaccreditation

Following finalisation of the course review, the course must be submitted to the Academic Board for either reaccreditation for a maximum of five years or disestablishment.

 

Disestablishing Courses

Where a course is to be disestablished, the degree awarding faculty and, if offered as a double degree, in conjunction with the course the managing faculty must investigate any possible adverse effects that the change may have on both individual students enrolled in the course and student cohorts currently enrolled in the course, with particular regard to:

·         Any transitional arrangements required;

·         Teaching out of disestablished course; and

·         Any time limits on the teaching out period.

 

The default period for the teaching-out of a course is full-time duration minus one year or part time equivalent or shorter where an equivalent can be identified. Where a course is disestablished, students will be assisted to complete the program of study within a designated period or be offered the opportunity to complete their course at another campus or to transfer to another course.

 

Where a student is not able to complete the course within the teachout period, assistance will be provided for the student:

·         To complete equivalent units at another institution; or

·         To transfer to another course; or

·         To take an early exit option, if appropriate; or

·         In exceptional circumstances, to complete their program at another institution.

       

As far as possible, the approved course will continue to be delivered during the teachout period although elective options may become more limited towards the end of that period.

 

Enrolled students must be informed of a disestablished course by the managing faculty through the usual university means of communication and must be notified of their options and the transitional arrangements that will be put in place.

 

The managing faculty must seek to identify potential enrolments or potential student cohorts in pathways programs who may be affected by the decision to disestablish a course and notify them of their options and any transitional arrangements that will be put in place.

 

Course Accreditation at NonAustralian Campuses and Locations

In addition to the University’s requirements, courses delivered at Sunway and/or Monash South Africa or other offshore locations must meet the legislative requirements of the relevant country.

 

Units

New units, amendments to units and unit disestablishments are approved by owning Faculty Board for a period of five years.

 

Proposals to establish, modify or disestablish units that involve either the academic content or resources of another faculty or offering at another campus must include documentary evidence of consultation with that faculty or campus.

 

Applications for the renewal of units are approved by owning Faculty Board according to faculty processes and reported to University Education Committee on a biannual basis.

  

The Associate Dean (Education) is responsible for reporting amendments to units and unit renewals to University Education Committee on a biannual basis.

 

New, major amendments to and disestablishments of Monash Passport and crosslisted units are approved by Education Committee and reported to Academic Board biannually. 

 

The Pro ViceChancellor (Learning and Teaching) is responsible for a systemgenerated report of new units and unit disestablishments, including Monash Passport units, to University Education Committee on a biannual basis.

Unit Reviews

A directed review may be undertaken when the need arises for operational reasons, such as significant concerns about the viability and/or quality of a unit and/or its compliance with education policy.

Coursework units and unit offerings will be monitored on an annual basis for viability and quality. Academic Board will determine the measures to be used for monitoring units, the circumstances under which an owning Faculty will be directed to undertake a unit review and the particular focus of the directed unit review.

Supporting procedures

Coursework Courses and Units Accreditation Procedure
Coursework Course Review Procedures
Coursework Units Review Procedures

Supporting guidelines

Guidelines for Teaching-Out Disestablished Programs

Responsibility for implementation

• University wide—Deputy Vice‐Chancellor (Education)
• University wide—Pro Vice‐Chancellor (Learning and Teaching)
• University wide—President, Academic Board
• Faculty wide—Deans
• Faculty wide—Associate Deans (Education)

Status

New

Key Stakeholders

Deputy Vice‐Chancellor (Education)
Deputy Vice‐Chancellor (Global Engagement)
Vice President (Administration)
Pro Vice‐Chancellor (Learning and Teaching)
Pro Vice‐Chancellor (Planning and Quality)
Pro Vice-Chancellor and President (Monash South Africa)
Pro Vice-Chancellor and President (Sunway Malaysia)
FiRM
Deans
Associate Deans (Education)
Heads of schools/departments

Approval body

Name: Academic Board
Meeting: 6/12
Date: 10-October-2012
Agenda item: 10.2 and 17.1

Endorsement body

Name: Education Committee
Meeting: 6/12
Date: 19-September-2012
Agenda item: 11.1 and 11.3

Definitions

Accreditation: A process whereby a course or unit is assessed against predetermined criteria and a determination made about whether it meets the minimum academic standards set by the University, as articulated in University policy. Some University courses and units are also professionally accredited, ensuring that graduates from those courses or units are qualified and competent. The University recognises that external accreditation of its programs by professional bodies is an important component of a quality assurance framework, and external accreditation must meet the legislative or professional body requirements of the relevant country.

Course: The accumulation of units, according to a set of rules, that leads to the award of one or more qualification (eg Bachelor of Arts, Bachelor of Engineering).

Course Proposal Template: is used for new courses, a major amendment to a course or the disestablishment of an existing course.

Course review: The process evaluating an academic program in relation to the Monash Quality Framework, with respect to the strategic, academic and business aspects of the course, including planning and quality assurance, resourcing, course demand, structure and management, teaching and learning and external engagement.

Cross‐listed unit: A unit cross‐coded with different alpha prefixes but with the same academic content.

Higher education services: includes functions such as: delivery of teaching and learning services; student learning support (such as access to library materials, academic learning support, and English language support); personal student support services(such as career services, advocacy, counselling, accommodation services, health and welfare services); student admission services; provision of teaching and learning facilities; student complaint management; and research supervision. For the purpose of notifying material changes to TEQSA, ‘higher education services’ do not include student exchanges, maintenance of, and/or access to, electronic resources and/or websites to support higher education operations, credit recognition, marketing or promoting course(s) of study, student recruitment, overseas study programs, or work-integrated learning involving practical placements undertaken by students at an external party’s premises.

Major Amendment:: A major amendment to an existing course includes the addition of cross‐institutional ventures or those involving other external partners; higher education services provided by a third party, agent and/or partner; the offering of a course outside Australia; modifications that will generate a new form of University award not currently conferred by Monash; changes that have a major impact on a particular campus or the offerings of another faculty; changes that lead to a course structure different from those usually applying to an award; the addition or deletion of a major or area of specialisation from a course; the provision of a course solely provided off campus; or creation of a tagged coursework award title.

Monash Passport Units: units that are identified as meeting the minimum specifications of a Monash Passport program, a University‐wide framework that recognises Monash’s educational priorities. Completion of a Monash Passport unit is recognised in the Australian Higher Education Graduation Statement (AHEGS).

Major amendment to a Monash Passport Unit: where there is more than a 20% change in total across the content, learning outcomes or the assessment regime of the unit.

Off-campus study: a mode of study using digital technology or resources and/or printed study materials to deliver and support teaching and learning and where attendance at a campus is of an irregular, special or voluntary nature.

Third party, agent and/or partner: where a higher education provider has, or intends to have, any of its higher education services carried out on its behalf through a third party, agent or partner arrangement. A third party, agent or partner arrangement may include for example: partnerships with other institutions, higher education providers, or entities; the formation of companies; sub-contracting of services; or franchising arrangements.

Unit: A component of a course of study which is taught and examined as a discrete entity but does not include a thesis for a higher degree by research which is governed by regulations of the Research Graduate School Committee. A unit is represented by a single unit code.

Related legislation

Tertiary Education Quality and Standards Agency Act 2011
- Provider Course Accreditation Standards
- Qualification Standards
Monash University Act 2009 
Statute 6.1 - Awards of the University
Course and degree regulations 

Related policies

Academic Programs from Multiple Campuses Policy 
Admission to Coursework Courses and Units of Study Policy 
Assessment in Coursework Programs Policy 
Collaborative Coursework Arrangements Policy 
Course Design Policy 
Course Titling and Abbreviation Policy 
Course and unit handbook policy 
Credit Policy (including Recognition of Prior Learning)      
Monash Graduate Attributes Policy  
Qualification Categories Policy 
Teaching in a Language Other than English Policy 
Unit Coding Policy 

Related documents

Australian Qualifications Framework 
Higher Education Qualifications Framework (South Africa)
Malaysian Qualifications Framework
Bologna Cycles
Handbook Production Guide 
Monash 2025 
Education Strategic Plan 2011-2015
Course Costing Model
Sunway Campus Course Accreditation Business Rules
Library Impact Statement
Technology Impact Statement
President Led Campus Course Approval Flowcharts
- Gippsland
- Sunway Malaysia
- Monash South Africa
Major Amendment Checklist

Date Effective

01-July-2011

Review Date

06-June-2015

Owner

Deputy Vice‐Chancellor (Education)

Author

Pro Vice‐Chancellor (Learning and Teaching)

Content Enquiries



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