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Monash University Policy Bank

Access to Monash Courseware Policy


To mandate the level of access necessary for different unit information and course materials provided by the University over the internet, and the copyright warning notices and statements that accompany these materials.


All Australian campuses
All staff and other authorised users who place University unit and course material online

Policy Statement

Access to web-based course materials, including but not limited to podcasts and streamed material, where Monash is the Copyright Owner, is based on the following levels:

Level 1. Open public access. This may only be material which Monash owns or has an appropriate licence to use and where publication will not breach information privacy. Staff publishing such material must observe copyright and privacy restrictions. Level 1 access applies to unit online reading lists (not linked to full text material).

Level 2. Monash staff and students only. This applies to Lectures Online content.

Level 3. Students enrolled in and staff teaching specific units.

Level 4. Nominated individuals or groups requiring access to the teaching and learning resources/sites or materials for the purposes of collaboration, research, or other joint activities under a legal agreement.

All units must have at least one page at public access level to enable students to make an informed choice on unit selection.

Where staff enter into contractual partnerships and/or arrangements with other organisations,

a) these must be governed by an agreement drafted by the University Solicitor's Office, and

b) this agreement must specify conditions of access to learning materials in all media.

This agreement is subject to Australian law.

The University will implement access levels (as defined in 1-4 above), bearing in mind the types of course material made available within units offered by the faculty. The levels of access provided will reflect the above considerations about third party copyright and privacy.

Copyright warning notices and statements must be included with course material including recorded lectures, print materials and Monash-owned materials.

Supporting procedures

Access to Monash Courseware Procedures

Supporting guidelines

Responsibility for implementation

Student Services



Key Stakeholders

Deputy University Solicitor
Faculty Managers
Faculty Webmasters
Associate Deans (Teaching)

Approval body

Name: Academic Board
Meeting: 4/2013
Date: 30-July-2013
Agenda item: 8.3

Endorsement body

Name: Education Committee
Meeting: 3/2013
Date: 11-June-2013
Agenda item: 7.1


Legislation Mandating Compliance

All relevant legislative instruments that stipulate requirements with which members of the Monash community (all of whom are subject to the law) are obligated to comply.

Intellectual Property Statute 11.2

Intellectual Property Regulations

Related policies

Copyright Compliance Policy

Related documents

Guidelines for Staff about Preparation of Web-Based Materials

Date Effective


Review Date



Chair, Education Policy and Programs Committee


University Copyright Compliance Officer

Content Enquiries

Education Policy Unit

University Policy Use

Version Number: 1.1


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