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Discipline: Student Procedures

Please note that these procedures apply only to student discipline matters reported before 23 July 2012. For matters reported on or after 23 July 2012, please refer to the revised Student Discipline Guidelines.

Please note that these procedures have not yet been revised or converted to the new format .

Monash enrolled students

Refer to Statute 4.1 - Discipline.

Refer to Discipline (Student) - Guidelines (Monash Staff Only)

Open Universities of Australia P/L students

1. Definitions

"Academic misconduct" means cheating or assisting to cheat whether in an examination or non-examination context;

"Assisting to cheat" means assisting a student with an examination or other written or practical work with the intention that the student will thereby obtain an unfair advantage;

"Cheating" means seeking to obtain an unfair advantage in an examination or other written or practical work with the intention that the student will hereby obtain an unfair advantage;

"General misconduct" means any behaviour in relation to people or property which is contrary to any policy of the University or to any generally accepted standards of behaviour and includes refusal to obey reasonable directions given by a person employed by the University.

2. General misconduct

A person in the employment of the University who has reasonable grounds to believe that an act of general misconduct has been committed by an Open Universities student must report the matter to the associate dean (teaching) of the relevant faculty or the associate dean's nominee who may -

2.1.1 fine the student a sum not exceeding $300; or

2.2.2 report the matter to the faculty manager.

3. Examination cheating and assisting to cheat

A person in the employment of the university who has reasonable grounds to believe that -

3.1.1 examination cheating has occurred; or

3.1.2 a student has assisted another student to cheat must report the matter to the relevant faculty manager.

4. Non-examination cheating

4.1 A member of the teaching staff who has reasonable grounds to believe that non-examination cheating has occurred, must report the matter to the chief examiner or member of staff in charge of the unit.

4.2 Where the chief examiner or member of staff in charge of the unit has reasonable grounds to believe that non-examination cheating has occurred, the chief examiner or staff member must -

  • disallow the work concerned by prohibiting assessment; or
  • report the matter to the relevant faculty manager.

4.3 Where, under clause 4.2 (above), a student's work has been disallowed-

  • the chief examiner/staff member in charge of the unit must give written notice of the disallowance to the student and to the associate dean (teaching) of the faculty concerned;
  • the student may appeal in writing to the relevant faculty discipline committee within 21 days of the work being disallowed.

5. The Faculty Discipline Committee

5.1 Where an allegation of general/academic misconduct is reported to a faculty manager or a student lodges a written appeal with the faculty manager against a fine imposed by an associate dean (teaching) or the dean's nominee or against a disallowance of work, the faculty manager must-

5.1.1 within 28 days or any longer period necessary in any particular case, constitute a faculty discipline committee to hear and determine the matter; and

5.1.2 notify the student in writing of the time and place of the hearing.

5.2 Where work submitted for assessment by two or more persons is the same or substantially the same, the work submitted is prima facie evidence of cheating by those persons.

5.3 A faculty discipline committee consists of three members of the faculty, one being the associate dean (teaching) or the associate dean's nominee who shall chair the committee and may, in any particular case, include a member or employee of the Open Universities Student Association.

5.4 A faculty discipline committee must not include the chief examiner or the person who made the report of general or academic misconduct although such persons may be asked to give evidence at the hearing.

5.5 Where a student is unable to appear at the hearing because of disability or because the student resides at a distance from the University which would make it impracticable to do so, the faculty discipline committee may accept written submissions from the student and may make any further inquiries via telephone etc in order to determine the matter.

6. Representation

6.1 At a hearing before a faculty discipline committee, a student may be accompanied but not represented by one other person.

6.2 An open universities student who is a member of the Open Universities Student's Association may seek assistance from that association with respect to discipline matters.

7. Powers and duties of a faculty discipline committee

7.1 Where a faculty discipline committee determines that an act of general misconduct has occurred or that a student has assisted another student to cheat, the committee must impose one or more of the following penalties -

  • a reprimand
  • a fine not exceeding $500
  • suspension from enrolment in open universities units offered by the University for a specified period
  • payment to the university of a sum sufficient to make good any damage caused by the student
  • Exclusion from all open universities programs offered by the University.

7.2 Where a faculty discipline committee determines that cheating has occurred the committee must impose one or more of the following penalties -

  • a reprimand
  • disallowance of the work concerned by prohibiting assessment or, where the work has been assessed, annulling the results in the assessed work;
  • suspension from enrolment in any units offered by the University through open universities for a specified period.
  • exclusion from all open universities programs offered by the University.

7.3 Where a faculty discipline committee disallows a student's work, the committee must either -

  • permit the student to submit, within a specified period, a substitute piece of work for assessment; or
  • deem the disallowance to be a failure on the part of the student in the examination or work.

7.4 Where, after hearing a charge of cheating, a faculty discipline committee determines that cheating has not been established, the committee must instruct the chief examiner to make an assessment of the work concerned.

7.5 The decision of the Faculty Discipline Committee must be communicated in writing to the student.

8. Appeal

8.1 A student may appeal in writing to the dean of the relevant faculty against a decision of a faculty discipline committee on one or more of the following grounds -

  • the penalty is excessive on the facts
  • new evidence of a substantive nature is now available
  • bias or some significant procedural irregularity.

8.2 The dean's decision on the grant of an appeal and on the determination of an appeal is final.

9. Payment of Fines

9.1 No person shall be entitled to enrol or re-enrol for any unit offered by the university or to be admitted to any degree or be awarded any diploma of the University while any fine imposed under these Procedures remains unpaid, unless the relevant Dean in that officer's absolute discretion gives the person permission to do so.

Scope

This policy applies to Monash coursework students and students of Open Universities Australia P/L undertaking Monash units and courses.

Except when a student is currently enrolled in a Monash University award course, students who undertake units provided by Monash University through the Open Universities Australia P/L are not enrolled students of the University for the purposes of the University's Statutes and Regulations, including Statute 4.1 - Discipline.

Definitions

"Academic misconduct" means cheating or assisting to cheat whether in an examination or non-examination context;

"Assisting to cheat" means assisting a student with an examination or other written or practical work with the intention that the student will thereby obtain an unfair advantage;

"Cheating" means seeking to obtain an unfair advantage in an examination or other written or practical work with the intention that the student will hereby obtain an unfair advantage;

"General misconduct" means any behaviour in relation to people or property which is contrary to any policy of the University or to any generally accepted standards of behaviour and includes refusal to obey reasonable directions given by a person employed by the University.

Related Documents

  • Discipline - Students Policy

Governing Documents

Responsibilities for Implementation

  • Faculty wide – Deans, Associate Deans (Teaching), Faculty Managers/Registrars
  • University Wide – Deputy Vice-Chancellor (Education), Director Executive Services

Review Schedule

Academic Board shall consider these procedures in conjunction with any review of Student Discipline Policy or Statute 4 –Discipline.

Approved

Approved by the Deputy Vice-Chancellor (Academic and Planning) on 2 December 2002

Change to "Responsibilities for Implementation" made by Education Committee Meeting 6/2005, 26 October 2005.