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Grading Scale Procedures

Parent Policy

Grading Scale Policy

When grades are awarded for coursework units or Honours coursework degrees the following procedures should be used.

Near Pass (NP) (for units with a census date prior to 15 Feburary 2010)

The Faculty in which a student is enrolled for his or her degree has the right to make judgements regarding the use of Near Pass grades in allowing progress in the degree. All results in the Near Pass (NP) range (45-49) are initially returned as Fail (N) and the Board of Examiners have the authority to convert the N grades to NP grades where Faculty regulations and degree requirements allow. Faculties should not award more 'NP' grade than they are prepared to count towards the degree. They may, however, attach conditions to an 'NP' grade where sequences of units are involved. Faculties should advise the Education Committee and the Academic Board of any function (if any) of NP grades in allowing student progression in each of the degree(s) offered.

Responsibility

Board of Examiners
Faculty Dean

Fail Mark Verification (effective until 15 February 2010)

Each faculty must have a process (reported to, and approved by Academic Board) for verifying fail marks that contribute to a final fail result. This requirement shall not apply to pieces of work completed during the course of a unit each of which is worth no more than 10 per cent of the final mark, unless the total of such pieces exceeds 30 per cent of the final mark.

Responsibility

Board of Examiners
Faculty Dean

Unit Hurdle Requirements (effective until 15 February 2010)

Unit guides should indicate the grade that a student will be given if hurdle requirements for a unit are not met.

Responsibility

Unit Leader

Interim Grades

Upon completion of study and accompanying assessment requirements, each unit will be assigned a Final Grade according to the approved grading schema. 

Where assessment has not been finalised by the date results are published in a study period, this will be signified by the appropriate interim grade (Deferred Assessment, Supplementary Assessment or Withheld).

When results are formally released for a semester; all units must have a grade recorded, whether Final or Interim.

Responsibility

Board of Examiners
Faculty Dean

Deferred Assessment (DEF)

Used to indicate that a deferred examination (only) has been approved.

The Deferred Assessment grade is used to create records for examination purposes in officially designated supplementary assessment periods – i.e. the Supplementary and Deferred Examination period in August/September for semester 1 units and January/February for semester 2 units.

Deferred Assessment grades must be converted to a final grade no later than the date when Supplementary and Deferred Examination results for that teaching period are published.

Responsibility

Board of Examiners
Faculty Dean

Supplementary Assessment (NS)

Used to indicate when all assessment has been completed but a pass has not resulted, and some form of supplementary assessment has been granted.

Supplementary Assessment grades must be converted to a final grade no later than the date when Supplementary and Deferred Examination results for that teaching period are published.

Responsibility

Board of Examiners
Faculty Dean

Withheld

Used to indicate that not all assessment tasks have been assessed and that a final grade can not yet be recorded.

Withheld grades must be converted to a final grade no later than 12 weeks after the associated Callista teaching period end date for that unit.

Responsibility

Board of Examiners
Faculty Dean

Withdrawn Fail (WN)

Monash University Students:

Withdrawn Fail is awarded to students who apply to withdraw from units of study between Tuesday of Week 10 in a standard semester (or equivalent in a non-standard semester) and the last day of the teaching period in that semester.

For this purpose,

a) Week 10 is the tenth week following the teaching start date, including any semester break, and

b) the Education Business Services web pages will contain the actual dates for standard and non-standard semesters.

Students may not withdraw from units in a semester after the last day of the teaching period in that semester.

Open Universities Australia students enrolled in  Monash Units:

Withdrawn Fail is awarded to students who apply to withdraw from units of study on or after Monday of Week 7 of the relevant study period.

Students may not withdraw from units in a study period after the last day of the teaching period for that study period.

Responsibility

Board of Examiners
Faculty Dean
Education Business Services

Withdrawn Incomplete (WI)

Used to indicate that a student was unable to undertake or complete all assessment for a unit due to extreme circumstances beyond his or her control occurring or having effect after the commencement of the relevant Withdrawn Fail period. The WI grade is not a passing grade because the student has not completed the requirements of the unit; but unlike the other fail grades - Fail (N) or a Withdrawn Fail (WN) - the WI is not included in the GPA calculation.

Responsibility

Board of Examiners
Faculty Dean

Not Assessed (NAS)

Used to finalise a unit undertaken on a non-assessed non-award basis.

Responsibility

Board of Examiners
Faculty Dean

GPA (Grade Point Average) and CGPA (cumulative Grade Point Average) Calculation

Monash uses a 4.0 GPA scale where each unit of study is awarded a grade value between 0 and 4 based on the grade awarded for the unit. GPA is available to students enrolled from 1 January 2008.

The CGPA will be available to students enrolled from 1 January 2015. CGPA will not apply to any grade other than those listed below:

  

Grade

Grade Point Value (GPA)

Malaysia Grade Point Value for Coursework Undergraduate and Postgraduate Courses* (CGPA)

High Distinction

4

4.00

Distinction

3

3.67

Credit

2

2.85

Pass

1

2.15

Near Pass

 

1.70

Fail

0.3

1.15

Withdrawn Fail

0

0

 

Note: Units resulting in grades SFR (Satisfied Faculty Requirements), NE (Not Examinable), NAS (Not Assessed) and WI (Withdrawn Incomplete) are not included in the GPA calculation.

*excluding MBBS course offered by Monash Malaysia School of Medicine and Health Sciences.

 

Each grade value is then multiplied by the credit points for the unit and these values are then summed. Finally, the summed value (weighted GPA unit score) is divided by the total number of credit points undertaken. The result is then calculated to three decimal points.

 

a) Grade Point Average - all campuses:  

GPA=

   Σ (grade value x credit points)

   Σ credit points

 

Example

 

Unit

Mark

Grade

Grade Value

Credit points

Weighted GPA Unit Score (grade value awarded x credit points)

MON1001

63

C

2

6

12

MON1002

80

HD

4

12

48

MON1003

40

N (Fail)

0.3

6

1.8

MON1004

85

HD

4

6

24

MON2001

96

HD

4

24

96

MON2002

 

WN (Withdrawn Fail)

0

6

0

MON3001

52

P

1

6

6

MON3002

77

D

3

6

18

MON4001

82

HD

4

6

24

 

 

 

 

78

229.80

 

 

 

 

 

 

GPA = 229.80 divided by 78

 

GPA =

2.95

Responsibility

Education Business Services

b)  Cumulative Grade Point Average - Malaysia:

The CGPA uses a 4.0 scale where each unit of study is awarded a grade value between 0 and 4 based on the grade awarded for the unit.  Each grade value is then multiplied by the credit points for the unit and these values are then summed. Finally, the summed value (weighted CGPA unit score) is divided by the total number of credit points undertaken. The result is then calculated to three decimal points.

 CGPA Calculation

Example

 

Unit

Mark

Grade

Grade Value

Credit points

Weighted CGPA Unit Score (grade value awarded x credit points)

MON1001

63

C

2.85

6

17.1

MON1002

80

HD

4.00

12

48

MON1003

40

N (Fail)

1.15

6

6.9

MON1004

85

HD

4.00

6

24

MON2001

96

HD

4.00

24

96

MON2002

 

WN (Withdrawn Fail)

0

6

0

MON3001

52

P

2.15

6

12.9

MON3002

77

D

3.67

6

22.02

MON4001

82

HD

4.00

6

24

 

 

 

 

78

250.92

 

 

 

 

 

 

CGPA = 250.92 divided by 78

 

CGPA =

3.217

GPA and CGPA documentation

All Monash students are provided with a GPA on their academic transcript. 

Monash Malaysia students may contact Student Services on the Malaysian campus and will be provided with a CGPA letter.

Students at Australian campuses requiring a CGPA letter may apply through Monash Connect.

Responsibility

Education Business Services

WAM (Weighted Average Mark) Calculation

Monash weights each unit of study based on the year level of the unit. Level one units are weighted at .5 to take into consideration transitional issues that may occur when students are undertaking the first year of university study. All other year levels including those at the postgraduate level have a higher level weighting of 1.

Year level of unit

Year level weighting

1 (undergraduate)

 .5

All other year levels

1

 

Units resulting in grades SFR (Satisfied Faculty Requirements), NE (Not Examinable), NAS (Not Assessed) and WI (Withdrawn Incomplete) are not included in the WAM calculation.

 

The WAM is calculated by multiplying the mark by the year level weighting and then by the credit points for the unit. The resulting values (or weighted marks) are then summed. The weighted credit points are then calculated by multiplying the credit points for the unit by the year level weighting. The weighted credit points are then summed. Finally, the sum of the weighted marks is divided by the sum of the weighted credit points. The result is then calculated to three decimal points.

WAM=  

   Σ (1st year marks x 0.5 x credit points) + Σ (later year marks x 1 x credit points)

   Σ (1st year credit points x 0.5) + Σ (later year credit points x 1)

 

Example

Unit

Year Level

Year Level Weighting

Mark

Grade

Credit points

Weighted Mark (year level weighting x mark x credit points)

Weighted Credit Points (year level weighting x credit points)

MON1001

1

0.5

63

C

6

189

3

MON1002

1

0.5

80

HD

12

480

6

MON1003

1

0.5

40

N (Fail)

6

120

3

MON1004

1

0.5

85

HD

6

255

3

MON2001

2

1

96

HD

24

2304

24

MON2002

2

1

 

WN (Withdrawn Fail)

6

0

6

MON3001

3

1

65

C

6

390

6

MON3002

3

1

77

D

6

462

6

MON4001

4

1

82

HD

6

492

6

 

 

 

 

 

 

4692

63

 

 

 

 

 

 

 

 

WAM = 4692 divided by 63

 

WAM =

74.48

Responsibility

Education Business Services

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University Policy Use Only:

Version Number: 2.0Effective Date: 19-February-2013Contact: adm-PolicyBank@monash.edu