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Examinations Procedures
Please note that these procedures have not yet been revised or converted to the new format.
Management of Examinations
- At Monash examinations will be held during standard working hours only and a maximum of two examination sessions will be scheduled daily.
- alternatives involving either preliminary reading periods of 10 minutes reading only, or 30 minutes reading and noting, will apply for all examinations from the beginning of 2002.
- examination duration will be a minimum of two hours, with finishing times in 30 minute thereafter, and normally not more than four hours.
- special timetabling requests would be granted only with the approval of the Dean of the Faculty concerned.
- The removal of examination papers by students from examination venues is prohibited.
- relevant academic staff must be available for telephone communication with Examinations Branch staff at all times throughout the duration of an examination, and may be present at the examination venue to monitor permissible materials provided communication with students is within guidelines to be established by Education Committee.
Terminal Examinations
- the terminal examination in any first-semester unit will be in the period between the end of the first semester and the beginning of the second semester.
- the terminal examination in any second-semester will be held after the end of the second semester.
- the terminal examination in any year-long unit will be held either after the second semester or partly in the period between the end of the first semester and the beginning of the second semester and partly after the end of the second semester.
- the terminal examination in any unit will be completed with all results transmitted to the faculty manager no later than the latest date for completion of supplementary and special examinations specified in each year by the Academic Board.
Supplementary and Special Examinations
- supplementary examinations for first-semester units will normally be held in August-September.
- supplementary examinations for first-semester units which would complete a student’s degree or were prerequisites for second-semester units will normally be held before the beginning of the second semester.
- supplementary examinations for second-semester units will normally be held in January-February before the beginning of the first semester of the following academic year.
- for those faculties which continue to require supplementary and special examinations to be held in the January-February period of each year, the Academic Board will in each academic year specify a date or dates by which those supplementary and special examinations are required to be completed. The supplementary and special examinations will be completed on or before the date specified.
Examiners
- the chief examiner for a unit shall be responsible for the preparation of examination question papers as are required for the terminal, special and supplementary examinations in the unit, and where the chief examiner is not the chairman of the department, will deliver these papers to the chairman for approval. In each case the examination paper will be scrutinised by a person, other than the chief examiner, appointed by the chairman of the department and after it has been scrutinised and, where required, after approval by the chairman, will be transmitted to the faculty manager in the form and the times required by the faculty manager.
- each chief examiner who is not the chairman of the department will be responsible for the unit assessment of each candidate in the unit concerned and deliver these assessments to the chairman. The chairman of a department will deliver to the faculty manager, in the form and at the times required by the faculty manager, all unit assessments for the chairman’s department.
Scope
These procedures apply to examinations conducted for coursework units and degrees.
Definitions
Board of Examiners: a faculty committee that consists of:
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the Dean or the Dean's nominee,
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at least one associate Dean,
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the chief examiners in the units taken by the students enrolled in the faculty
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other people appointed by the Dean.
Responsibilities of Boards of Examiners:
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determining the results of the performances of all candidates enrolled in the faculty,
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transmitting those results to the faculty manager.
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advising its faculty board on any matter relating to the method of assessment of candidates' performances.
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A faculty board may divide its board of examiners into sections each with authority to determine results in particular units or groups of units, or to determine whether a candidate may sit for particular supplementary or special examinations.
Chief Examiners: the chief examiner for each unit will be the chairman of the department concerned or such other person as shall be appointed by the unit faculty board on the nomination of the chairman.
Chairman of Department: in the case of a faculty not divided into departments means the dean of the faculty.
Faculty Board of Enrolment:the Faculty Board of a Faculty in which is enrolled a candidate taking the unit concerned.
Supplementary Examinations: a supplementary examination is a form of supplementary assessment (there may be assignments, orals, etc) that is granted to a student in accord with the prescribed rules and conditions of the relevant Faculty Board. Usually a supplementary examination is intended to be bestowed in predefined and determinable circumstances such as when a candidate obtains a mark in particular mark range or after certain prerequisites have been satisfied. Students are not required to offer any justification or supporting evidence to gain a supplementary examination.
Special and Deferred Examinations: a special examination is sometimes referred to as a deferred examination. The faculty board of enrolment or the appropriate board of examiners may allow a candidate to sit for a special examination where:
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a candidate has been prevented by illness or other serious cause from presenting for all or part of a terminal examination; or
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the candidate’s work during the academic year or performance in an examination or other assessment has been gravely affected by illness or other serious cause.
Unit Assessment: the assessment of a candidate’s performance in a unit.
Teaching Faculty Board: the faculty board of the faculty by which the unit concerned is taught.
Teaching Period: in the case of a unit the teaching of which occupies only one semester, the period of that semester, and means, in the case of a unit the teaching of which occupies the whole of an academic year, the period from the beginning of the first semester to the end of the second semester in the academic year.
Terminal Examination: an examination held after the end of the teaching period and the results of which are wholly or partly used in making the unit assessment for the unit concerned.
Responsibilities for Implementation
- University wide- Deputy Vice-Chancellor (Education)
- Faculty wide – Deans, Associate Deans (Teaching), Heads of Departments, Chief Examiners, Faculty Managers/Registrars.
Related Policies and Procedures
Governing Documents
Review Provisions
These procedures will be re-considered conjointly with the review of relevant policies.
Change to "Responsibilities for Implementation" made by Education Committee Meeting 6/2005, 26 October 2005.
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