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International Student Transfer between Registered Providers Procedures

Parent Policy

International Student Transfer between Registered Providers Policy

Students seeking to transfer from Monash University

1. Lodgement of application
The student must request an ‘Application for Release letter- International Students’ application form’ from International Recruitment Services or Monash Connect. The form can also be  downloaded from http://www.adm.monash.edu.au/service-centre/forms/

Students who have not yet commenced their principal course at Monash University submit the application to International Recruitment Services. Students who have commenced their principal course but have not completed 6 calendar months of that course, submit the application to Monash Connect.

The student must supply the following information or supporting documentation:

  • a statement of reasons for the Release request;
  • a copy of the Offer letter from the new registered provider; and

if under the age of 18, a copy of written approval from parent or legal guardian supporting the Release.

Responsibility

Student

2. Assessment of application
The application will be assessed only if the student provides complete documentation as outlined above.

Monash Connect

  • If the application is complete and the student has commenced study in the principal course, Monash Connect must notify the relevant faculty of the application, with advice that documents can be viewed at Monash Connect if required.

The faculty must:

  • make a decision on the application and provide a response to Monash Connect within 5 working days;
  • record the reason for the decision on ESOS Notes in Callista

International Recruitment Services

  • If the student has not commenced their principal course, International Recruitment Services must assess the application
  • it must make a decision on the application within 5 working days
  • record the reason for the decision on ESOS Notes in Callista

3. Issue of approval or refusal letter
Monash Connect or International Recruitment Services must:

  • issue an approval or refusal letter within 24 hours of decision notification from the faculty or decision being made by International Recruitment Services;
  • send to Student Filing:
    • a copy of the application and supporting documents
    • a copy of the communication from the faculty regarding the decision
    • a copy of the letter issued to student

Responsibility

Monash Connect
International Recruitment Services
Faculties

4. Right to Appeal
If the application for a Release letter is refused, the student can lodge an appeal with the Office of the University Student Ombudsman.  In accordance with standard 8 of the National Code 2007 the appeal process must commence within 10 working days of the formal lodgement of the appeal and every reasonable effort is taken to finalise the process as soon as practicable.

Responsibility

University Student Ombudsman
Student

Students seeking to transfer to Monash University

1. Application
The student must:

  • complete the normal admissions process for International students, indicating whether applying to transfer within the first six months of their principal course;
  • lodge the application with International Recruitment Services, including Release letter and parental approval for release if under the age of 18.

Responsibility

Student

2. Assessment of application
If the student is seeking to transfer within the first six months of the principal course, International Recruitment Services must:

  • sight the Release letter issued to the student;
  • confirm parental approval for transfer if the student is under the age of 18;
  • check PRISMS and the International Application form to determine whether or not a student is currently studying with another provider
  • issue a Confirmation of Enrolment (CoE) if release is confirmed and if the student is eligible for the course for which they have applied and has an offer for this course.

If the student is not seeking to transfer within the first six months of the principal course, International Recruitment Services will process the application according to standard business practices.

Responsibility

International Recruitment Services

Content Enquiries: Education Policy Unit

University Policy Use Only:

Version Number: 1.0Effective Date: Contact: adm-PolicyBank@monash.edu