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Credit Transfer Business Practices

Parent Policy

Credit Policy (including Recognition of Prior Learning)

Reporting Requirements

1. Credit decisions and precedents will be recorded by faculties on a central database and will be reported regularly to the faculty education committee or appropriate faculty subcommittee.

2. All award courses will have their credit limit and credit recency requirement entered on the course details form in the university student management system. Where the managing faculty dean or dean’s nominee authorises an exception to these limits, the faculty data integrity officer will temporarily remove the limit to permit the credit to be granted, and the exception will be reported to the faculty education committee or appropriate subcommittee.

3. Where credit is granted to an international applicant studying on an Australian campus, it will either be indicated in the offer letter prior to issue of the visa or, if the visa has already been granted, a copy of the granted credit application will be sent to International Admissions no later than the second week of the course so that a revised eCoE can be issued and the Department of Immigration and Multicultural Affairs can be informed of the adjusted enrolment.

Responsibility

Deans
Faculty Managers
Student Service Officers

Acceptance and Notification

4. Although students are required to authorise the granting of credit to them, a more explicit authorisation is required of international students enrolling in courses offered from Australian campuses. This explicit authorisation is required to comply with the requirements of the Educational Services for Overseas Students Act (as granting of credit may affect the terms of the student’s visa).

      4.1 International students enrolling in courses offered from Australian campuses must authorise credit granted to them by signing and returning a document setting out the credit that has been assessed (a hard copy document or exchange of emails is sufficient to fulfil this requirement).

     4.2 Other students are considered to have authorised credit granted to them if the student has applied for credit, or has been pre-assessed for credit prior to enrolment, the faculty has notified the student of the credit that will be granted, and the student has proceeded to enrol.

5. The faculty will notify current students of the outcome of their credit application by email where practicable. Prior to enrolment, applicants will be notified of the credit available to them in the offer letter, or by a separate notification. Notification of credit assessed or granted will refer applicants to a central website for full information on credit and the application process.

6. Where credit is granted to international students after the enrolment, the faculty will email the student normally before the end of their second week of study in the course informing them of their final credit status. Such emails will be copied to International Admissions. The student must reply confirming acceptance of the credit.

Responsibility

Deans
Faculty Managers
Student Service Officers

Responsibility for assessment

7. Applications for credit to a double degree need to be made to the managing faculty. Where the application seeks credit for units within the partner faculty’s area of the course, it will be sent for assessment to the partner faculty. Where the outcome is notified in the offer letter, this will be sent by the managing faculty (or International Admissions, where the faculty has delegated credit administration). Where the application is subsequent to the admission application, the partner faculty may notify the student separately of the outcome of that part of the application.

Responsibility

Deans
Faculty Managers
Student Service Officers

Contact Person: Education Policy