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Credit Procedures

Parent Policy

Credit policy

This procedure applies to all coursework programs and all campuses, except Monash South Africa. Credit arrangements for higher degree research programs are governed by the Monash Research Graduate School Committee regulations.

Information for applicants

1. Faculties will provide details regarding:

1)             credit application processes and documentation required

2)             articulation and credit transfer agreements with other education providers

3)             credit precedents

4)       awards that are considered to be cognate to each Masters course offered (refer: Monash Coursework Course Design Guidelines)

5)             information for international students[1]

6)             appeal processes

7)             links to the Monash Credit Policy and Procedures

2. This information must be available on the faculty website.



[1] ie. Students on student visas, subject to the ESOS Act 2000. Information on credit for these students is required under the National Code of Practice for Education Providers, established by the ESOS Act.

Responsibility

Dean (or nominee)
Faculty Manager
Student Service Officers

Application Process

3. There is a single university credit application form.

4. There is no charge for credit assessment for a current student or student who has been made an offer in a course offered from an Australian campus.

5. Where credit has not been assessed prior to enrolment in the course, a student must apply for credit for previous learning by the end of the first week of their first semester of study so that, if credit is granted, their commencing enrolment can be adjusted accordingly. Credit may still be assessed for late applications, but there is no guarantee that the course structure will permit it to be granted.

6. Enrolled students who wish to study at another institution and receive credit towards their course must seek approval in writing from the Monash faculty. The faculty will consider equivalence of content and learning outcomes, and whether there is significant educational advantage for the proposed program of study. The faculty will write to the student advising whether they will receive credit for successful completion of the proposed enrolment. This rule applies to cross-institutional study, study abroad and exchange study. Credit will not be granted if the student’s approved enrolment at the other institution is varied without authorisation.

7. Credit is granted towards a specific Monash course. Students who transfer to a different course must re-apply for credit towards the new course.

8. Students may elect not to receive some or all of the credit to which they are entitled.

9. For credit to be granted, the student must authorise this. International students enrolled in courses offered from an Australian campus are required to authorise explicitly the credit that is granted to them, by returning a signed authorisation. Other students are considered to have authorised the credit granted to them if the faculty has provided them with an assessment of the credit for which they are eligible and the student proceeds to enrol.

10. Students may ask that credit be removed from their record of study if their study plans change (eg, a change of specialisation) so that the space within the degree may be used for further units. Once credit has been revoked by the student, however, a student may not seek to have it reinstated.

11. Where credit has been granted, students will (if the course structure permits) be provided with a course map showing the requirements fulfilled by the credit and the requirements remaining to be fulfilled for course completion.

Responsibility

Dean (or nominee)
Faculty Manager
Student Service Officers
Applicants

Documentation Required

12. Applicants for credit for formal learning from other institutions must include with their application an original transcript of results, relevant unit guide (which includes a detailed list of topics studied, contact hours, texts and references, and methods of assessment) and course structure. If photocopies are provided, they need to be certified by a person authorized to witness a statutory declaration.[1]  Where this information is in a language other than English, the applicant must provide a translation by an accredited translator.

13. Applications for credit for informal or non-formal learning must provide relevant evidence, as determined by the faculty. This may include an interview and/or challenge tests or assessments, and/or to submit a folio of creative work to confirm that the applicant has achieved the requisite learning outcomes.

14. Applicants for credit for previous study at Monash University or Monash College will not be required to provide documentation with their application, if this information is available from the student management system and handbooks.



[1] Such as a Justice of the Peace, registered Medical Practitioner or Veterinary Surgeon, Pharmacist, or a Police Officer who has served for more than five continuous years. See Section 107A of the Evidence Act (1958) (Victoria). http://www.adm.monash.edu/human-resources/forms/witnesses.html

Responsibility

Applicants

Timelines

15. Applications for credit for formal learning where there are current precedents will normally be assessed within 10 working days. A longer period may be required where full assessment is required, particularly at peak admission and enrolment times.

16. Applications for credit for non-formal and informal learning will normally be assessed within 20 working days. A longer period may be required at peak admission and enrolment times.

Responsibility

Dean (or nominee)
Faculty Manager
Student Service Officers

Notification

17. The faculty will notify current students of the outcome of their credit application by email where practicable. Prior to enrolment, applicants will be notified of the credit available to them in the offer letter or by a separate notification. Notification of credit application outcome will refer applicants to a central website for full information on credit and the application process.

18. Where credit is granted to international students after their enrolment, the faculty will email the student informing them of their credit status, normally before the end of the second week of study. The student must reply authorizing acceptance of the credit. If authorization is not received from the student, the credit will not be processed. (Copies of faculty and student correspondence must be kept appropriately, eg electronic filing on TRIM.)

Responsibility

Faculty Manager
Student Service Officers

Assessment

19. Assessment of credit is an academic responsibility. Standard assessments based on established precedents may be delegated in writing to faculty or school admissions staff, or International Admissions staff. Any new decisions, or assessments where credit has previously been given but the content or learning outcomes of units or courses has changed, will be referred to nominated faculty academic staff.

20. Credit will be granted for VCE enhancement or single units undertaken at Monash University, for the same units where course structure permits. VCE enhancement or single units successfully completed at other institutions will be considered for credit.

21. In checking whether previous study falls within the limit on recency of study for credit, staff should calculate from the date on which the results were released for that unit, to the date of the commencement of the course the student wishes to enrol in.

22. Where credit is sought as part of a double degree or for a unit that is not taught by the degree awarding faculty, the following procedure is followed:

1.    Application for credit is lodged with the course managing faculty,

2.    Course managing faculty forwards a copy of the credit application with appropriate documentation to the degree awarding faculty,

3.    Degree awarding faculty sends credit assessment documentation to teaching faculty (if different),

4.    Teaching faculty returns completed credit assessment to degree awarding faculty,

5.    Degree awarding faculty keys credit assessment outcomes for their component of the double degree,

6.    Degree awarding faculty notifies student of the outcome.

7.    Degree awarding faculty notifies course managing faculty that credit assessment for their component has been completed and entered into Callista.

8.    Course managing faculty ensures process has been completed.

Responsibility

Dean (or nominee)
Faculty Manager
Student Service Officers

Appeals

23. Appeals against credit decisions may be made in accordance with the Student Complaints and Grievances policy.

24. Appeals may not be made against the academic assessment of equivalence of study in a credit decision.

Responsibility

Dean (or nominee)
Faculty Manager
Student Service Officers
Applicants

Institutional Agreements

25. Requests for articulation agreements, credit transfer arrangements or block credit arrangements from Australian education and training providers offering AQF qualifications will be assessed by the faculty, which will assess the institution’s qualification for equivalence of content and learning outcomes. The faculty will advise the institution of the outcomes of the assessment.

26. For overseas providers, the Admission Pathways Advisory Group will assess the institution’s qualifications for AQF equivalence and the faculty will assess the equivalence of content and learning outcomes. Where the original curriculum documentation is in a language other than English, a translation by an accredited translator must be provided. The Admission Pathways Advisory Group, after consultation with the faculty, will notify the requesting institution in a timely manner.

Responsibility

Dean (or nominee)
Faculty Manager
Student Service Officers
Applicants

Quality Assurance Review Cycle

27. Credit arrangements will be reviewed by the faculty education committee every three years (or earlier if required by the faculty).

28. In order to ensure the integrity of credit decisions, the subsequent academic performance of student cohorts receiving credit should be monitored.

29. Articulation, credit transfer and block credit transfer arrangements will be reviewed every three years, and the review will be reported to the Dean via the faculty education committee. Where the partner institution in a block credit transfer arrangement, or an award for which articulation, credit transfer or block credit is given, changes the curriculum substantially, the block credit transfer arrangement will be reviewed as soon as is practicable, and at latest within three months.

30. Office of Planning and Quality will report annually to the Coursework Admissions and Programs Committee (CAPC) on credit awarded (block, specified and unspecified forms of credit, policy exceptions and appeals and other measures as appropriate).

Responsibility

Office of Planning and Quality

Content Enquiries: Education Policy Unit

University Policy Use Only:

Version Number: 1.0Effective Date: Contact: adm-PolicyBank@monash.edu