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Coursework Scholarships and Bursaries Procedures for Australian campuses

Parent Policy

Coursework Scholarships and Bursaries Policy

1. Establishment of Scholarships and Bursaries

1.1 The Coursework Admissions and Programs Committee (CAPC) is responsible for approving coursework scholarships and bursaries.

Responsibility

CAPC

1.2 CAPC will determine any eligibility conditions and selection criteria associated with each scholarship or bursary.

Responsibility

CAPC

1.3 Equity scholarships and bursaries will be awarded to domestic students who come from one or more of the following defined equity or personal disadvantaged groups:

  • People of Australian Indigenous descent
  • Peope experiencing financial disadvantage
  • People from regional and remote areas
  • People with a disability or medical condition
  • People who are recent refugees
  • People experiencing difficult circumstances
  • People for under-represented schools

Responsibility

Advised by Coursework Scholarship Unit (CSU) and Student Equity
Committee (SEC); approved by Coursework Admissions and Programs Committee (formerly the Education Committee)

1.4 The Student Equity Committee (SEC) are responsible for approving Access Monash funded scholarships and bursary proposals.

Responsibility

SEC

1.5 Proposals to establish new scholarships or bursaries must be made using the approved template and where they are centrally funded, submitted to CAPC and/or SEC for approval.

Responsibility

Faculty Managers/CSU

1.6 Proposals must include:

  • Type of scholarship or bursary to be awarded (merit and/or equity)
  • The administrative processes to award the scholarship
  • Proposed application process, eligibility conditions and selection criteria
  • Value, duration and payment terms of the scholarship or bursary
  • Funding source

Responsibility

All staff

2. Funding of Central Scholarships and Bursaries

2.1 CAPC will review the value of centrally funded scholarships and bursaries on an annual basis to ensure appropriate distribution and allocation of scholarships and bursaries.

Responsibility

CAPC

3. Awarding of Scholarships and Bursaries

3.1 Each application must be assessed in terms of the prescribed eligibility requirements before the applicant can be considered for selection to receive a scholarship or bursary.

Responsibility

All staff

3.2 Selection for scholarships and bursaries will be based on the published selection criteria.

Responsibility

All staff

3.3 A rank order list of eligible applicants based on the selection criteria will be created and awards will be offered to the highest ranked eligible applicants. 

Responsibility

All staff

3.4 Where a successful applicant is permitted to defer their scholarship/ bursary that scholarship/bursary will be reoffered and the resulting deferment will be part of the following year’s scholarship/bursary pool.

Responsibility

CSU

3.5 Offers for a scholarship or bursary must be in writing and include:

  • The scholarship or bursary eligibility criteria
  • Terms and conditions
  • Value and duration of the scholarship
  • Contact details of the responsible area
  • Details for accepting, rejecting or deferring the scholarship or bursary.

Responsibility

All staff

3.6 Where an applicant becomes ineligible for, or rejects the offer of a scholarship or bursary, an offer will be made to the next ranked candidate.

Responsibility

All staff

3.7 A report will be provided to CAPC and SEC each year on the number of offers and acceptances for each scholarship and bursary.

Responsibility

CSU

3.8 Each student will be assessed each semester to ensure that he/she remains eligible for a scholarship or bursary. 

Responsibility

All staff

3.9 Students who fail to meet the eligibility requirements must be notified in writing and may have their scholarship or bursary terminated or may be placed on probation or suspension.

Responsibility

All staff

3.10 A student will not normally be eligible to hold either two merit scholarships or two equity scholarships/bursaries which are funded by the university.

Responsibility

CSU

3.11 A list will be submitted to CAPC annually which details for approval, scholarships and bursaries that may be concurrently held by students.

Responsibility

CSU

4. Administration of Scholarships and Bursaries

4.1 A report will be provided annually to CAPC and SEC outlining information on the number and range of scholarships and bursaries supported on a yearly basis.

Responsibility

CSU

4.2 Comprehensive information in relation to coursework scholarships and bursaries will be made available to all students via the CSU website and other media as deemed appropriate in consultation with key stakeholders.

Responsibility

CSU

4.3 Each scholarship/bursary must be administered in accordance with the conditions set out in the proposal document approved by the governing body.

Responsibility

All staff

4.4 Recipients accepting an offer of a scholarship or bursary must confirm their agreement by the due date to abide by the scholarship terms and conditions or risk losing their award.

Responsibility

CSU

4.5 Payments to successful scholarship recipients will be made after the census date each semester and may be:

  • Paid directly to the recipient by EFT, or
  • Indirectly in the form of payment of the student tuition fees (select scholarships only).

Responsibility

CSU

4.6 Students will be assessed as either part time or full time based on their enrolment at the time of payment.

Responsibility

CSU

4.7 Students who are enrolled part time will be required to complete specific taxation related forms and may be taxed on their scholarship or bursary in accordance with Australian Taxation regulations.

Responsibility

All staff

4.8 Scholarships awarded on merit only will be recorded on a student’s transcript of results if they meet the following criteria:

  • Meet the university definition of a scholarship
  • Approved by CAPC
  • Be selected for in a competitive and open process
  • Be of a reasonable value (minimum value is $1000).

Responsibility

CSU

4.9 An approved list of scholarships that are to be recorded on transcripts will be reported to CAPC on an annual basis.

Responsibility

CSU

4.10 A Coursework Scholarships handbook will be provided to Faculty staff which will provide up-to-date information on processes in relation to scholarships and bursaries.

Responsibility

CSU

5. Establishing of Faculty and externally funded Scholarships and Bursaries

5.1 Faculties must forward proposals that are funded by faculties or external bodies for noting by CAPC.

Responsibility

Faculty Managers

5.2 The establishment of a scholarship or bursary that is to be funded by an external body must be accompanied by a written agreement.

Responsibility

CSU/Faculty Managers

5.3 Where agreed, CSU will award and administer faculty and externally funded scholarships and bursaries on behalf of the faculty or external granting body.

Responsibility

CSU/Faculty Managers

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Version Number: 1.0Effective Date: Contact: adm-PolicyBank@monash.edu