Admission to Coursework Courses and Units of Study Procedures
These procedures are intended to provide a clear statement of the University's requirements for admission to coursework courses and units of study for:
The procedures are based on the University's admission requirements as stated in the University's Statute 6.1.1 University entrance and admission to courses, and the University entrance and admission to courses regulations.
The statute and regulations are the authoritative statement of the University's admission and English language entry requirements. In case of conflict between these procedures and Statute 6.1.1 and its regulations, the Statute and its regulations correctly state the University's requirements.
Definition of terms
Admission Period: the period during which applicants are selected to commence study at the university in a standard intake, such as the intake for a semester, in any given year
1. Overview of entrance and admission requirements for courses
To be considered for admission to a coursework course, an applicant must meet:
Individual courses may have higher and/or additional requirements for admission (see sections 1.6-1.8).
1.1 Applicants who do not meet the requirements for admission to a coursework course may be considered for admission to single units or a non-award course. (For the requirements for admission to single units and non-award courses see section 3.)
1.2 To be considered for admission to a coursework course offered by the university, applicants who are not granted special admission consideration must achieve at least the minimum ATAR specified in the table below, or higher qualification, or approved equivalent. (This is the academic requirement for admission.)
1.3 For admission to coursework courses, as well as fulfilling the requirements in section 1.2, applicants must also fulfil the University's English language entrance requirement. This is the achievement of at least a study score of
See section 2 below for detailed information on:
1.4 For all units and courses that are taught and/or assessed in a language other than English (other than units taught to develop proficiency in that language), a minimum of a 25 study score in units 3 and 4 of that language at VCE, or an approved equivalent of proficiency in that language, is required.
1.5 For admission to coursework courses, as well as fulfilling the requirements in sections 1.2-1.3, an applicant must also fulfil the University's minimum age requirement. The age requirement ensures that students will be able to study safely, and will have a reasonable likelihood of success in their study. To meet the age requirement the applicant:
1.5.1 An applicant who is younger than 17 and does not meet the conditions for an exception to the minimum age requirement in section 1.5 above may be offered a place in the course of study commencing in the semester in which the minimum age requirement will be satisfied.
1.6 In addition to the requirements in sections 1.2-1.5 above, applicants must meet any higher requirement for admission to specific courses set by the faculty board of the faculty managing the course. Details of these requirements for courses are available from the university's Course Finder.
1.6.1 The faculty board of the faculty managing the course may also set further requirements for admission to courses, details of which are available from Course Finder. These additional requirements may include one or more of the following:
- a higher level of English proficiency than the minimum required for entry to the university
- completion of specific prerequisite subjects and achieving a specified level of result in these subjects
- an approved aptitude test (see section 4.6 for the list of approved tests)
- an audition
- an interview
- submission of a curriculum vitae (résumé)
- submission of a portfolio of work
- submission of references
- submission of a personal statement
- completion of a supplementary application form
1.7 For each course of study, the faculty board of the faculty managing the course must ensure that
are published in the University's information publications for persons seeking admission to a course or unit of study in the university. Requirements for admission to undergraduate courses for which applications are received through VTAC, must be published in the VTAC Guide.
See section 13 below
2. Detailed English language entrance requirements
2.1 In considering whether a measure of English proficiency presented by an applicant meets the English language entrance requirement, the following matters may be taken into account:
2.2 In determining whether a measure of English proficiency is equivalent to the University's English language entrance requirement, the selection officer will apply the following limitations:
2.2.1 Where the applicant’s secondary schooling was not entirely in English:
· a measure of English proficiency, other than a successfully completed bachelor's degree, may be considered only if it has been completed within two years prior of the date the applicant will commence the course they have applied for;
· successful completion of an equivalent English subject from Denmark, Finland, Germany, Netherlands, Norway and Sweden may be considered only if it has been completed within five years prior to the date the applicant will commence the course for which they have applied;
· the completion of one of the following at an appropriate level of performance may be considered only if it has been completed within three years prior of the date the applicant will commence the course they have applied for;
- O Level English 1119 (SPM)
- O Level English
· a successfully completed undergraduate degree may be considered only if it has been completed within five years prior of the date the applicant will commence the course they have applied for.
Limitation periods of two, three or five years (as outlined above) do not apply to applicants who meet minimum institutional English language requirements AND can show evidence that they have continuously resided in an English speaking country (listed below) since the completion of their studies to the Monash University course commencement date.
The list of Monash University approved English language countries are:
In order for no limitation periods to apply, certified documentation must be provided to support evidence of an applicant’s residency. Applications are individually assessed on a case by case basis. The documentation applicants can submit to support their case are as follows:
· Passport and visa
· If employed during this period, work reference letters on official organisational letter head.
2.2.2 Where an applicant has completed several measures of English proficiency over a period of time, only the most recent measure should be considered;
Exceptions may apply for courses with a higher English requirement where an IELTS completed up to 6 months prior to completion of VCE English or ESL may be considered provided said VCE study meets the minimum institutional requirement.
2.2.3 Where an applicant has commenced a Monash University English preparatory course, the applicant's performance in that course, including completion of and performance in any English test required to measure the course outcome, should be considered as the most recent measure of English proficiency.
2.3 The university reserves the right to require that an applicant undergo a test of English proficiency.
English language requirements for admission to undergraduate courses
2.4 The minimum English language requirements for admission to an undergraduate course are set out in the following table. Some courses may have higher requirements: see Course Finder. Where an applicant's secondary schooling was not entirely in English, the measure must have been achieved within the period of recency stated in section 2.2.1 above.
English language requirements for admission to postgraduate courses
2.5 The minimum English language requirements for admission to postgraduate courses are set out in the following table. Some courses may have higher requirements: see Course Finder. Where applicants' secondary schooling was not entirely in English, the measure must have been achieved within the period of recency stated in section 2.2.1 above.
See section 13 below
3. Admission to single units and non-award courses
Admission requirements for single units are stated in section 3.1-3.3 below. Admission requirements for non-award courses are stated in section 3.4 below.
3.1 Single units are available as a pathway for students to meet the requirements to be considered for admission to award courses. Accordingly, the academic requirements for admission to single units and non-award courses are less onerous (see section 3.2 below). Applicants must, however, meet minimum English language requirements (see section 3.3 below).
3.1.1 Exchange, study abroad and cross-institutional enrolments at Monash are also enrolments in units without admission to a Monash course. Accordingly the requirements in sections 3.2 and 3.3 apply to applications for exchange, study abroad and cross-institutional enrolments.
3.2 For admission to single units, applicants must have gained any result in any VCE subject, or equivalent, required as a prerequisite for the unit. Enhancement studies units and the Indigenous Non-Award Pathway have additional admission requirements, as follows.
3.2.1 For admission to an enhancement studies unit, applicants must be
- undertaking the Victorian Certificate of Education or International Baccalaureate, and
- recommended by the Principal of their school, or their authorised delegate, as capable of benefiting from undertaking the enhancement studies unit
3.2.2 For admission to the Indigenous Non-Award Pathway (INAP), applicants must be considered by the selection officer to have a reasonable likelihood of success in the INAP units based on:
- their previous secondary and/or tertiary study, and/or
- work experience suggesting a promising level of skills for tertiary study, and/or
- the demonstration of a high level of literacy in the applicant's written application.
3.3 The minimum English language requirements for admission to single units are set out in the following table.
3.4 Admission requirements for non-award courses are as determined by the faculty board of the faculty offering the non-award course.
See section 13 below
4. Other rules affecting admission decisions
4.1 In considering whether an applicant's previous study meets the academic requirement for admission to the course, selection officers will assess the applicant's whole academic record. They may place greater importance on aspects of the academic record considered to be most relevant.
4.2 For admission to undergraduate courses, applicants who have not yet completed an undergraduate degree may be selected in preference to applicants who have already completed an undergraduate degree.
4.3 Faculties may set quotas for admission to courses, sequences of units required for courses, or for individual units of study.
4.3.1 Where a quota has been set for a course or a sequence of units required for a course, selection will be made on the basis of academic merit.
4.3.2 Where a quota has been set for a unit of study, selection will be made on the basis of the faculty's requirements for admission to the unit.
4.4 In any selection period, the clearly-in ATAR for an undergraduate course at any campus will not be more than five ATAR points (or equivalent) below the highest clearly-in ATAR for the course at any campus. Exceptions to this rule may be permitted with the approval of the Academic Board.
4.5 Courses and qualifications offered by other educational institutions are assessed for equivalence to the ATAR by the university's Coursework Admissions and Scholarships Committee. Applicants for undergraduate degree courses can find out whether their results of previous study are considered to meet the course ATAR requirement by consulting the Undergraduate Qualifications Database.
Use of predicted results
4.6 Faculties may elect to accept predicted results. In this case, selection officers may consider applicants' predicted results as equivalent to results already achieved provided that:
4.6.1 Predicted from the following institutions may be accepted for entry at Sunway Malaysia campus only:
Use of tests
4.7 Aptitude tests and university matriculation tests may be used in selection for course places as follows.
4.7.1 The following tests can be used to assist in the selection of applicants who present the high school matriculation qualification listed with the test.
- ACT, where the applicant has completed a United States high school diploma,
- Gaokao, where the applicant has completed a Chinese high school diploma*, and
- SAT, where the applicant has completed a United States high school diploma.
[* Note: this test has been approved for use on a pilot basis.]
4.7.2 The following tests can be used as a supplementary measure of applicants' aptitude for the course, in conjunction with any other course admission requirements. (See also sections 6.1-6.2, for the use of these tests for alternative entrance.)
- General Achievement Test (GAT)
- Special Tertiary Admission Test (STAT)
4.7.3 Faculty boards may elect to use the following tests as a supplementary measure of applicants' aptitude for specific courses, in conjunction with any other course admission requirements.
- Graduate Australian Medical School Admission Test (GAMSAT)
- International Students Admission Test (ISAT)
- University Medical and Health Sciences Admission Test (UMAT)
See section 13 below
5. Exemptions from entrance requirements
The Academic Board may, in circumstances it considers exceptional:
See section 13 below
6. Alternative entrance
6.1 Where applicants have not completed study or gained qualifications that meet the academic admission requirement for a course, they may be considered for alternative entrance on the basis of:
6.1.1 In considering applicants for alternative entrance on the basis of single unit study, a faculty may require that the single units completed meet any subject prerequisites for the course.
6.1.2 The following aptitude tests have also been approved to be used for assessment of applicants for alternative entrance at such a time as the University introduces a scheme to use them for this purpose:
- the General Achievement Test
6.2 Applicants seeking alternative entrance must also fulfil the English language entry requirements: see sections 1.3 and 2 above.
See section 13 below
7. Special Admissions Schemes
7.1 Domestic applicants for admission to undergraduate courses at Australian campuses may be eligible for consideration under the Monash University Special Admissions Scheme if they have:
7.1.2 Applicants for Monash University courses via the Victorian Tertiary Admissions Centre may apply for special admission consideration by applying under any VTAC special entry access scheme.
7.1.3 For applicants with an ATAR, special admission consideration will take the form of a notional bonus of points added to their aggregate score, which will result in a higher ranking for selection. The maximum number of points available for each equity category or category of personal disadvantage is given in the table in section 7.1.4 below. The maximum total bonus available for applicants who meet the criteria for multiple equity groups and/or categories of personal disadvantage including subject bonuses is 20 aggregate points, up to maximum of 10 ATAR points.
7.1.4 The equity categories and categories of personal disadvantage recognized by the university, for which special admission consideration may be available, are as follows.
7.2 Domestic applicants for admission to undergraduate courses at Australian campuses may be eligible for consideration under the following faculty special admission schemes:
7.2.1 Under these faculty schemes, consideration may be given for applicant's results in additional requirements for admission to courses managed by the faculty: that is, requirements of the type listed in section 1.5.1.
See section 13 below
8.1 Except in the circumstances in section 8.2 below, the university will allow deferment of study up to a maximum of twelve months, or longer in exceptional circumstances, for all new coursework applicants who have been offered a place in a course and who apply for deferment to their faculty of intended enrolment, except where the applicant intends to study elsewhere. In this case, and in the case of Honours courses, the faculty will determine whether the deferment is appropriate.
8.2 Deferment will not be granted for
In these cases, applicants must re-apply for the transfer or enrolment at the time when they are ready to commence it.
8.3 A deferment application must be submitted to defer an offer to commence a course. Applications for deferment can be completed either on the deferment application form (pdf 75kb) or online via the Web Enrolment System.
8.4 Applications by domestic applicants must be made to the managing faculty, before the specified enrolment date. Late applications for deferment may be accepted, subject to approval by the managing faculty, up until the census date of the initial semester.
Applicants who receive an offer for a Monash University course which they defer and are subsequently offered a place in another Monash course in which they enrol will be required to relinquish their deferred place upon commencing study in said latter course.
8.5 International applicants applying for deferment;
prior to acceptance of their offer must do so directly to International Recruitment Services OR
post acceptance of their offer must do so directly to the managing faculty.
8.6 Any approved study completed in the period of deferment cannot be used to gain credit unless specified in the conditions of the deferment.
See section 13 below
9. Internal Transfer
9.1 Internal course transfer is subject to a competitive selection process. The level of performance required for a successful application is set by the faculty managing the course. The minimum eligibility criteria for an internal course transfer are:
The faculty managing the course to which transfer is sought will determine what is an appropriate level of performance. The appropriate level may depend upon both the current course and the course applied for.
The faculty managing the course to which transfer is sought may require students to have completed a greater number of credit points than the minimum stated above, to be eligible for transfer.
9.2 Each faculty will publish to students details of the level of performance and number of completed credit points required for a student to be considered for internal course transfer into each course managed by the faculty. The details published should include a statement that the actual requirement for admission to the course on the basis of internal course transfer may be higher, as internal transfer is part of a competitive selection process.
9.3 To apply for internal course transfer students must follow the instructions on the faculty internal course transfer web page.
9.4 Pending the outcome of the internal course transfer application, the student must re-enrol in their current course.
9.5 The faculty will notify applicants of the outcome of their application including credit transfer (if applicable), how to accept their offer and, if the application is successful, how to enrol.
9.6 Successful applicants will be notified that, by accepting the offer of a transfer, they are granting permission to the faculty issuing the offer to discontinue them from their previously enrolled course.
9.7 Students transferring to an offering of their course at an Australian campus, from a campus outside Australia, will incur the fees for the new course offering. Students on exchange to an Australian campus from a campus outside Australia, who then transfer to an Australian offering of their course, will be required to back-pay the difference in fees for the period of exchange. For full details of fee requirements for internal course transfers, see the Student Fees Policy.
9.8 Eligible CSP students transferring to a different course offering must complete a new HECS-HELP form if they wish to access HECS-HELP. Eligible full-fee students must complete a new FEE-HELP form if they wish to access FEE-HELP.
9.9 Where an internal course transfer is approved for an on-campus international student, a new Confirmation of Enrolment (COE) and addendum to written agreement with Monash will be issued to the student, and the Department of Education, Employment and Workplace Relations (DEEWR) will be advised of any change to his/her course.
See section 13 below
Where a person has
any application by that person to resume their studies in the course will be treated as an application for admission, and will be considered in competition with all other applications for admission to the course in accordance with the normal selection processes of the university and of the faculty concerned.
See section 13 below
11. Cancellation of application, withdrawal of offer or cancellation of enrolment
11.1 A person's application may be cancelled, or their offer of a place in a course may be withdrawn, or their enrolment in a course or in single units of study may be cancelled, where they are found by the selection officer to have falsified, or to have failed or omitted to disclose:
11.2 Any enrolment or re-enrolment of a student may be cancelled if the student does not pay the relevant application or enrolment fee by the due date.
See section 13 below
12. Refusal of admission
An applicant may be refused admission to a course, or enrolment in single units of study, if:
See section 13 below
13.1 The Academic Board is responsible for overseeing the requirements stated in these procedures, and delegates the responsibility for detailed oversight of admissions policy and procedures to the Education Committee and its subcommittee, Coursework Admission and Scholarships Committee.
13.2 Responsibility to make selection decisions in compliance with these requirements is delegated by Academic Board to faculty boards, which may further delegate this responsibility to individual selection officers, or to specialised committees, which may further delegate this responsibility to individual selection officers. Such delegations will be stated in writing in the minutes of these committees.
13.3 Managers who are responsible for managing and co-ordinating coursework admission work are responsible for:
Managers with this responsibility include:
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